HomeMy WebLinkAbout20-21 Agreement Vantage Point Solutions Broadband 02-26-2020RESOLUTION NO, 20-21
A RESOLUTION OF THE BOARD OF TRUSTEES OF THE TOWN OF
FIRESTONE, COLORADO, APPROVING AN AGREEMENT BETWEEN
THE TOWN OF FIRESTONE AND VANTAGE POINT SOLUTIONS, INC.,
FOR A BROADBAND FEASIBILITY STUDY
WHEREAS, the Town of Firestone ("Town") recognizes that access to reasonably priced
high-speed broadband internet services is a priority for the long-term development and vitality of
the Town; and understanding that broadband solutions must align with community needs such as
support for Firestone's residents, businesses, students, senior citizens, public safety officials and
others; and respecting the fact that in 2018, Firestone voters approved local authority for broadband
services; and
WHEREAS, the Town issued a Request For Proposals for a Broadband Feasibility Study
to assist the Board of Trustees in obtaining resources and data which could aid the Board in making
informed decisions concerning high-speed internet delivery options; and
WHEREAS, the Town reviewed the submitted proposals and after interviewing the top
candidates selected Vantage Point Solutions, Inc., as the most qualified and responsive party.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
TOWN OF FIRESTONE, COLORADO:
The Agreement for a Broadband Feasibility Study between the Town of Firestone and
Vantage Point Solutions, Inc., is approved in substantially the same form as the copy attached
hereto and made a part of this resolution and the Mayor is authorized to execute the Agreement
on behalf of the Town.
INTRODUCED, READ AND ADOPTED this day of , 2020.
ATTEST:
OF FIRESTQNE, COLORADO
Mayor
APPROVED AS TO FORM:
. Hayashi, "Town Attorney
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES (the "Agreement"} is made and entered into
this day of Ethrida1'�2020 (the "Effective Date"), by and between the TOWN OF FIRESTONE,
a Colorado municipal corporation'with an address of 151 Grant Avenue, P.O. Box 100, Firestone, Colorado
80520 (the "Town"), and VANTAGE POINT SOLUTIONS, INC, an independent contractor with a principal
place of business at 2211 N Minnesota, Mitchell, SD 57301 ("Contractor") (each a "Party" and collectively
the "Parties").
WHEREAS, the Town requires professional services; and
WHEREAS, Contractor has held itself out to the Town as having the requisite expertise and
experience to perform the required professional services.
NOW, THEREFORE, far the consideration hereinafter set forth, the receip#and sufficiency of which
are hereby acknowledged, the Parties agree as follows:
I. SCORE OF SERVICES
A. Contractor shall furnish all labor and materials required for the complete and prompt
execution and performance of all duties, obligations, and responsibilities which are described or reasonably
implied from the Scope of Services set forth in Exhibit A, attached hereto and incorporated herein by this
reference and known as: Broad Band Feasibility Study (A2020.9902).
B. A change in the Scope of Services shall not be effective unless authorized as an amendment
to this Agreement, if Contractor proceeds without such written authorization, Contractor shall be deemed to
have waived any claim for additional compensation, including a claim based on the theory of unjust
enrichment, quantum merit or implied contract. Except as expressly provided herein, no agent, employee,
or representative of the Town is authorized to modify any term of this Agreement, either directly or implied
by a course of action.
ll. TERM AND TERMINATION
A. This Agreement shall commence an the Effective Date, and shall continue until Contractor
completes the Scope of Services to the satisfaction of the Town, or until terminated as provided herein.
B. Either Party may terminate this Agreement upon 30 days advance written notice. The Town
shall pay Contractor for all work previously authorized and completed prior to the date of termination. lf,
however, Contractor has substantially or materially breached this Agreement, the Town shall have any
remedy or right of set-off available at law and equity.
III. COMPENSATION
In consideration for the completion of the Scope of Services by Contractor, the Town shall pay
Contractor $52.500.00. This amount shall include all fees, costs and expenses incurred by Contractor, and
no additional amounts shall be paid by the Town for such fees, costs and expenses. Contractor may submit
periodic invoices, which shall be paid by the Town within 30 days of receipt.
Page 1 of 12
FIRESTONE
C O L 11 N A 0 0
[V. PROFESSIONAL RESPONSIBILITY
A. Contractor hereby warrants that it is qualified to assume the responsibilities and render the
services described herein and has all requisite corporate authority and professional licenses in good
standing, required by law. The work performed by Contractor shall be in accordance with generally accepted
professional practices and the level of competency presently maintained by other practicing professional
firms in the same or similar type of work in the applicable community. The work and services to be performed
by Contractor hereunder shall be done in compliance with applicable laws, ordinances, rules and regulations.
B. The Town's review, approval or acceptance of, or payment for any services shall not be
construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of
the performance of this Agreement.
C. Because the Town has hired Contractor for its professional expertise, Contractor agrees not
to employ subcontractors to perform any work except as expressly set forth in the Scope of Services.
V. OWNERSHIP
Any materials, items, and work specified in the Scope of Services, and any and all related
documentation and materials provided or developed by Contractor shall be exclusively owned by the Town.
Contractor expressly acknowledges and agrees that all work performed under the Scope of Services
constitutes a "work made for hire." To the extent, if at all, that it does not constitute a "work made for hire,"
Contractor hereby transfers, sells, and assigns to the Town all of its right, title, and interest in such work. The
Town may, with respect to all or any portion of such work, use, publish, display, reproduce, distribute, destroy,
alter, retouch, modify, adapt, translate, or change such work without providing notice to or receiving consent
from Contractor.
If the Town reuses or makes any modification to Consultant's designs, documents or work product
without the prior written authorization of Consultant, the Town agrees, to the fullest extent permitted by law,
to release the Consultant, its officers, directors, employees and sub•consultants from all claims and causes
of action arising from such uses, and shall indemnify and hold them harmless from all costs and expenses,
including the cost of defense, related to claims and causes of action to the extent such costs and expenses
arise from the Town's modification or reuse of the documents.
The Town expressly acknowledges and agrees that the documents and data to be provided by
Consultant under the Agreemen# may con#air certain design details, features and concepts from the
Consultant's own practice detail library, which collectively may form portions of the design for the Project, but
which separately, are, and shall remain, the sole and exclusive property of Consultant. Nothing herein shall
be construed as a limitation on the Consultant's right to re -use such component design details, features and
concepts on other projects, in other contexts or for other clients.
VI. INDEPENDENT CONTRACTOR
Contractor is an independent contractor. Notwithstanding any other provision of this Agreement, all
personnel assigned by Contractor to perform work under the terms of this Agreemen# shall be, and remain
aI: all times, employees or agents of Contractor for all purposes. Contractor shall make no representation
that it is a Town employee for any purposes.
Page 2 of 't2
R
FIfita I Ht
C 0 L 0 H A D 0
Vll. INSUKANCE
A. Contractor agrees to procure and maintain, at its own cost, a policy or policies of insurance
sufficient to insure against all liability, claims, demands, and other obligations assumed by Contractor
pursuant to this Agreement, At a minimum, Contractor shall procure and maintain, and shall cause any
subcontractor to procure and maintain, the insurance coverages listed below, with forms and insurers
acceptable to the Town.
1. Worker's Compensation insurance as required bylaw.
2. Commercial General Liability insurance with minimum combined single limits of $1,000,000
each occurrence and $2,000,000 general aggregate, The policy shall be applicable to all premises
and operations, and shall include coverage for bodily injury, broad form property damage, personal
injury (including coverage for contractual and employee acts), blanket contractual, products, and
completed operations, The policy shall contain a severability of interests provision, and shall include
the Town and the Town's officers, employees, and contractors as additional insureds. No additional
insured endorsement shall contain any exclusion for bodily injury or property damage arising from
completed operations.
3. Professional liability insurance with minimum limits of $1,000,000 each claim and
$2,000,000 general aggregate.
13, Such insurance shall be in addition to any other insurance requirements imposed by law.
The coverages afforded under the policies shall not be canceled, terminated or materially changed without
at least 30 days prior written notice to the Town. In the case of any claims -made policy, the necessary
retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage.
Any insurance carried by the Town, its officers, its employees or its contractors shall be excess and not
contributory insurance to that provided by Contractor. Contractor shall be solely responsible for any
deductible losses under any policy.
C. Contractar shall provide to the Town a certificate of insurance as evidence that the required
policies are in full force and effect. The certificate shall identify this Agreement.
VIII. INDEMNIFICATION
A. Contractor agrees to indemnify and hold harmless the Town and its officers, insurers,
volunteers, representative, agents, employees, heirs and assigns from and against all claims, liability, damages,
losses, expenses and demands, including attorney fees, on account of injury, loss, or damage, including
without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property loss or
damage, or any other loss of any kind whatsoever, which arise out of or are in any manner connected with
this Agreement if such injury, loss, or damage is caused in whole or in part by, the act, omission, error,
professional error, mistake, negligence, or other fault of Contractor, any subcontractor of Contractor, or any
officer, employee, representative, or agent of Contractor, or which arise out of a worker's compensation claim
A any employee of Contractor or of any employee of any subcontractor of Contractor, Contractor's liability
under this indemnification provision shall be to the fullest extent of, but shall not exceed, that amount represented
by the degree or percentage of negligence or fault attributable to Contractor, any subcontractor of Contractor, or
any officer, employee, representative, or agent of Contractor or of any subcontractor of Contractor,
Page 3 of 12
RTUNt
L 0 L 0 N A D 0
B. It Contractor is providing architectural, engineering, surveying or other design services under
this Agreement, the extent of Contractor's obligation to indemnify and hold harmless the Town may be
determined only after Contractor's liability or fault has been determined by adjudication, alternative dispute
resolution or otherwise resolved by mutual agreement between the Parties, as provided by C.R.S. § 13-50.5-
102(8)(c).
IX. ILLEGAL ALIENS
A. Certification. By entering into this Agreement, Contractor hereby certifies that, at the time
of this certification, it does not knowingly employ or contract with an illegal alien who will perform work under
this Agreement and that Contractor will participate in either the E-Verify Program administered by the United
States Department of Homeland Security and Social Security Admfnistratlon or the Department Program
administered by the Colorado Department of Labor and Employment to confirm the employment eligibility of
all employees who are newly hired to perform work under this Agreement.
B. Prohibited Acts. Contractor shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement, or enter into a contract with a subcontractor that falls to certify to
Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work
under this Agreement.
C. Verification.
1. if Contractor has employees, Contractor has confirmed the employment eligibility of all
employees who are newly hired to perform work under this Agreement through participation in either
the E-Verify Program or the Department Program.
2. Contractor shall not use the E-Verily Program or Department Program procedures to
undertake preemployment screening of job applicants while this Agreement is being performed.
3. If Contractor obtains actual knowledge #hat a subcontractor performing work under this
Agreement knowingly employs or contracts with an illegal alien who is performing work under this
Agreement, Contractor shall: notify the subcontractor and the Town within 3 days that Contractor
has actual knowledge that the subcontractor is employing or contracting with an illegal alien who is
performing work under this Agreement; and terminate the subcontract with the subcontractor if within
3 days of receiving the notice required pursuant to subsection 1 hereof, the subcontractor does not
stop employing or contracting with the illegal alien who is performing work under this Agreement,
except that Contractor shall not terminate the subcontract if during such 3 days the subcontractor
provides fnformatfon to establish that the subcontractor has not knowingly employed or contracted
with an illegal alien who is performing work under this Agreement.
D. Duty to Comply with Investigations. Contractor shall comply with any reasonable request by
the Colorado Department of Labor and Employment made in the course of an investigation conducted
pursuant to C.R.S. § $-17.5-102(5)(a) to ensure that Contractor is complying with the terms of this Agreement.
E. Affidavits. If Contractor does not have employees, Contractor shall sign the "No Employee
Affidavit" attached hereto, If Contractor wishes to verify the lawful presence of newly hired employees who
Page 4 of 12
FIRESTONE
C 0 L 0 A A 0 O
perform work under the Agreement via the Department Program, Contractor shall sign the "Department
Program Affidavit" attached hereto.
X. MISCELLANEOUS
A. Governing Law_and Venue. This Agreement shall be governed by the laws of the State of
Colorado, and any legal action concerning the provisions hereof shall be brought in Weld County, Colorado,
13. No W fiver. Delays in enforcement or the waiver of any one or more defaults or breaches of
this Agreement by the Town shall not constitute a waiver of any of the other terms or obligation of this
Agreement.
C. Integration. This Agreement constitutes the entire agreement between the Parties,
superseding all prior oral or written communications.
D. Third Parties. There are no intended third -party beneficiaries to this Agreement.
E. Notice. Any no#ice under this Agreement shad be in writing, and shall be deemed sufficient
when directly presented or sent pre -paid, first class United States Mail to the Party at the address set forth
on the first page of this Agreement.
P. Severabili#v. If any provision of this Agreement is found by a tour# of competent jurisdiction
to be unlawful or unenforceable for any reason, the remaining provisions hereof shall remain in full force and
effect.
G. Modifcation. This Agreement may only be modified upon written agreement of the Parties.
FI. Assignment. Neither this Agreement nor any of the rights or obligations of the Parties shall
be assigned by either Party without the written consent of the other.
I. Governmental Immunity. The Town and its officers, attorneys and employees, are relying
oI , and do not waive or intend to waive by any provision of this Agreement, the monetary limitations or any
other rights, immunities or protections provided by the Colorado Governmental Immunity Act, C.R.S. § 24-
10-101, et seq., as amended, or otherwise available to the Town and its officers, attorneys or employees.
J. Riahts and Remedies. The rights and remedies of the Town under this Agreement are in
addition to any other rights and remedies provided bylaw. The expiration of this Agreement shall in no way
limit the Town's legal or equitable remedies, or the period in which such remedies may be asserted, for work
negligently or defectively performed.
K. Subject to Annual Appropriation. Consistent with Article X, § 20 of the Colorado Constitution,
any financial obligation of the Town not performed during the current fiscal year is subject to annual
appropriation, shall extend only to monies currently appropriated, and shall not constitute a mandatory
charge, requirement, debt or liability beyond the current fiscal year.
L. Representative Authority. Each person signing this Agreement represents and warrants that
he or she is duly authorized and has the Legal capacity to execute the Agreement.
Page 5 of 12
FIRESTONE
C 0 L 0 9 A P 0
IN WITNESS WHEREOF, the
ATTEST:
William
this Agreement as of the Effective Date,
a T011u OF FIRESTONE C LORADO
r o 4)A Voi i
:� 07- -
UNT� Mayor, Bobbi Sindelar
Koenig, Town k
F
Town Attorney
VANTAGE POINT SOLUTIONS, INC.
By:
Page 6 of 12
FIRESTONE
N J EMPLOYEE AFFIDAVIT
Ta be completed only if Contractor has no employees
1. Check and complete one:
❑ I, , am a sole propaetor doing business as
I do not currently employ any individuals. Should I employ any employees
during the term of my Agreement with the Town of Firestone (the "Town"), I certify that I will comply with the
lawful presence verification requirements outlined in that Agreement.
❑ I, am the sole awnerlmember/shareholder of
a [specify type of entity
corporation, limited liability company], that does not currently employ any individuals. Should I employ any
individuals during the term of my Agreement with the Town, I certify that I will comply with the lawful presence
verification requirements outlined in that Agreement.
2. Check one.
❑ I am a United States citizen or legal permanent resident.
The Town must verify this statement by reviewing one of the following items:
■ A valid Colorado driver's license or a Colorado identification card;
■ A United States military card or a military dependent's identification card;
■ A United States Coast Guard Merchant Mariner card;
■ A Native American tribal document;
■ in the case of a resident of another state, the driver's license or state4ssued identification
card from the state of residence, if that stare requires the applicant to prove lawful presence
prior to the issuance of the identification card; or
■ Any other documents or combination of documents listed in the Town's "Acceptable
Documents for Lawful Presence Verification" chart that prove both Contractor's
citizenshipllawful presence and identity.
OR
❑ I am otherwise lawfully present in the United States pursuant to federal law.
Contractor must verify this statement Through the federal Systematic Alien Verificafion of Entitlement
("SAVE") program, and provide such ve�cafion to the Town.
Signature._..... Date
Page 7 of 12
FIRESTONE
t 0 L 0 N T 0 U
To MU completed only if Contractor padicipates in fill Department of Labor Lawful Presence Vehncafton Program
public contractor under contract with the Town of Firestone (the
"Town"), hereby affirm that.
1. I have examined or will examine the legal work status of all employees who are newly hired
for employment to perform work under this public contract for services ("Agreement") with the Town within
20 days after such hiring date;
2. E have retained or will retain fife copies of all documents required by $ U.S.C. § 1324a, which
verify the employment eligibility and identity of newly hired employees who perform work under this
Agreement; and
3. I have not and will not alter or falsify the identification documents for my newly hired
employees who perform work under this Agreement.
Signature
STATE OF COLORADO }
) ss.
COUNTY OF }
Date
The foregoing instrument was subscribed, sworn to (or affirmed} before me this .,�., day of
2020, by as of
My commission expires;
Notary Public
CA1110IT A
SCOPE OF SERVICES
Contractor's Duties & Deliverables During the term of this Agreement, Contractor shall perform and/or deliver
the following, as directed by the Town during the timeframes established by the Town.
Experience and Approach
VPS has two main goals. First — conducting a feasibility study requires a collaborative process. VPS will work with the
Town to ensure that the Town perspectives, needs and goals are met within the timellne set out by the project. Second,
VPS will analyze the data and present the Town with multiple options to consider. VPS aspires to present as many
viable options as possible recognizing that there many things a community can do to improve broadband above and
beyond infrastructure deployment. VPS often provides innovative solutions that meet the needs of the communities
that may be "outside the box" of what you typically find in a feasibility study. This includes development of a grant
program to subsidize reaching broadband gap areas; cellular solutions; Publlc-Private Partnership (PPP) solutions and
more.
When it comes to developing and expanding municipal broadband networks, there is noone-size-fits-all model. Proper
planning is crucial to the success of any network deployment. The goal of this project is to provide the Town with a
comprehensive report that documents the current state of broadband service, availability, utilization, cost and
opportunities for infrastructure development and improved service delivery. The project requires a large data collection
effort followed by a comprehensive analysis and recommended next steps. Multiple members of our team will be
involved in this effort.
As a result, VPS will conduct a Study that accomplishes the following:
• Takes into account the Assumptions listed in the RFP recognizing the FCC definition of broadband and the
local providers for the Needs and market assessment
• Specifically analyzes and addresses public safety concerns and considerations including FirstNet
® Addresses smart city needs and considerations for inclusion of future technology
• Closely collaborates with identified key stakeholders and others
Conducts an on -site and in-depth Stakeholder Workshop and Provider Engagement Meetings
• Provides update for the Town's dedicated web presence
® Identifies the problem or problems facing the Town of Firestone with respect to broadband access and
utilization
® Generates a Report with a blueprint that sets out viable comprehensive specific strategies and goals and a
realistic timeline for achieving them
Scope of Work
Lori Sherwood — Director of Broadband Development will serve as the Project Lead.
The project will commence with a kick-off meeting. The kick-off meeting will be critical for setting the project schedule
for all of the tasks listed in the RFP scope as well as setting dates for additional meetings and calls. Prior to the kick-
off meeting, VPS will provide an agenda and a list of documents and data needed to begin the project. Additionally, at
the meeting we will work together to finalize the list of project stakeholders including those identified in the RFP and
some additional groups and entities.
Project Timeline
The VPS Team has full availability and is committed to completing this project on -time and on -budget in within 5 months
oA the contract start. Below is a chart depicting the anticipated schedule which is scalable to the actual start date.
SCHEDULE TIMELINE - 2424
Kick-off Meeting March 1
Page 9 of 12
FI0 L tO E
C tl L O R A b 0
Residential Survey development, launch and
evaluation
Development of the RFI, launch and evaluation
Market Assessment
Stakeholder Meetings and Strategic Planning
Workshop (On -Site)
Development of Project Map
Draft Report to Town Staff for Review
Final Report and Presentations
March 15 — April 30
March 15 — April 30
March 15 — April 30
Week of May 15
May 1—May 30
June 15
July 15
VPS also recommends bi-weekly status calls and a monthly on -site meeting during the course of the project. This
schedule would be set during the kick-off meeting.
Task 1: Residential and Business Needs Assessment
li has been our experience, that the Residential and Business Needs assessment including stakeholder outreach and
community engagement (through direct dialogue) provides the critical feedback to assist with determining needs,
identifying broadband gaps, and finding potential partners. As one of the most important tasks of the project, this should
be as comprehensive as possible. As such, this Task will be comprised of two -phases — Quantitative and Qualitative
Review.
Quantitative Review
First, UPS will conduct a residential survey, obtaining information such as:
• Customer satisfaction with current telecommunications/broadband providers
• Current and future needs of customers and community's desire for enhanced broadband services (i.e., video,
voice)
* Citizen's view on role of municipal government should take in providing that service
® Willingness to pay for that service and at what price for those services
® Overall interest in obtaining services from new provider in market
For this project, VPS wil(conduct an online informal survey for the Town of Firestone. VPS has utilized this approach
with great success in other Front Range communities. In addition, VPS has market information regarding other Front
Range communities that can assist with comparison to the Town of Firestone.
VPA estimates that a 3-4 week data collection period will be sufficient. Once the time for the survey collection closes,
the VPS Team will analyze the data and use it to prepare for the Qualitative Review.
This means that the survey would be hosted online, and the link shared through the Town's dedicated web site for
broadband, social media, emails, press releases and other methods. An informal survey can usually generate
anywhere from 250-1000 responses. In an informal survey, respondents would choose to participate (self-selection
bias) and the geographic distribution would solely depend on where the respondents live.
)
PTIONAL: A statistically valid survey could also be hosted online but would include randomized targeting across a
large sample of residents chat represent the geographic areas of the community. The targeting would be done through
a robust mail campaign that sends at least 2-3 postcardsfietters to the selected households. Depending on response
rate, a financial incentive may or may not be needed to push the response rate to the targeted amount. A mail program
required for this option would be an additional $7500 - $10,000 depending on the sample size.
Qualitative Review
Page 10 of 12
FIRESTONE
C 0 L 0 H A D 0
To supplement the survey collection, VPS proposes to hold Stakeholder Outreach and Provider Engagement meetings
on -site. VPS proposes to hold these meetings in 45-minute meeting blocks during the course of one day. Some groups
may be combined for more efficiency. Of course, since Lori Sherwood is local, additional meetings can be scheduled
if certain groups or individuals are not able to be present for the scheduled day of meetings. A sample schedule is
provided below:
• Morning Meetings
• Schools and Libraries and Higher Education
• Business, Chambers, Economic Development
• Public Safety and Health Care Groups
• Working Lunch with Town Leadership Team
• Afternoon Meetings
• Regional Entities
• Local Telecommunications Providers (separate meetings for each one)
• Identify entities that can be service provider to end -users
• Engage providers early to understand network infrastructure and operation
• Determine if providers can bring financial resources and investment to project
Separately, VPS will meet with the State to discuss FirstNet and other issues relevant to the Front Range and the Town
of Firestone.
Please note chat to maximize participation in the stakeholder mee#ings, VPS will need assistance from the Town ta:
• Identify the list of participants
• Reach out to the contacts
• Schedule the meetings
• Provide a location suitable for the meetings
Following the Stakeholder Meetings, VPS proposes to lead a Strategic Planning Workshop with fawn Staff.
The purpose of the Strategic Planning Workshop is to have an in-depth discussion regarding all the data and
information gathered in the survey and stakeholder meetings and to actively explore different models and potential
network designs. VPS proposes leading a half -day Strategic Planning Workshop that presents the information gathered
from the first set of tasks. The workshop would include detailed discussion regarding:
• An overview of national and Colorado trends with respect to municipal networks (last -mile and
middle•mile)
• Review of different models — both business and operating
• Review of network and technology types including wireless, wireline and open access
• Potential services and partners
• Non-traditional options including pilot projects to address gaps and adoption issues
• Funding and financing options:
• Stakeholder or potential third -party contributors
• Grant funding options
• Establishing a PPP, if viable
• Capital, revenue bond and municipal self funding options
Task 2: Market Assessment
In accordance with the RFP and to supplement the information gathered in Task 1, VPS will conduct a local market
assessment that Includes identifying existing broadband options and utilizes creative, effective strategies to identify
trends and detail the local landscape. Information collected will enable VPS to provide a profile of the Town of Firestone
Page 11 of 12
FIRESTONE
C t� 1. 0 k got
Q
that includes an assessment of the telecommunications environment, types of services, pricing, availability and
limitations.
When looking at the local landscape, it is important to conduct a local assessment of current provider offerings. The
main purpose of this exercise is to understand what the providers are reporting to the FCC and publishing regarding
local coverage and offerings. It is also important for understanding what the current pricing and serving offerings are
in the community.
Task 3: Perform a Gap Analysis
UPS will analyze all of the data collected in Tasks 1 and 2 and perform a gap analysis. This will be included in the Final
Report.
Task 4: Develop Request far Information far Enhanced Broadband Services
VPS has extensive experience developing RFPs and RFis as well as a deep understanding of local government
procurement and best practices that should be applied in order to obtain maximum results. VPS will assist with the
development of the scope of work and oversee the collection and evaluation of the submittals. Following up "interviews"
may be recommended and included with the provider meetings that are a part of the Stakeholder Outreach. VPS
proposes to conduct this as a part of the Task 1 Quantitative Review process so that the results are available for the
Strategic Planning Workshop with the Town.
Task 5: Project Map
VPS will work with the Town to develop a Project Map that includes an inventory of existing broadband services, Town
assets and other private infrastructure that is discoverable through publicly available information. VPS will request data
from existing providers, however in most cases existing providers will not share location information as it is deemed
proprietary and confidential.
Task 6: Broadband Strategies and Operating &Ownership Models
VPS has extensive experience with all of the broadband strategies listed in the RFP. VPS will provide an in-depth
discussion of all of the models during the Task 1 Strategic Planning Workshop with Town Staff. In addition, VPS will
provide in-depth analysis in the Final Report.
Please note that every community is different and so what may be right for one Front Range community may not be
the advisable or preferred model for another. VPS will utilize all the data collected in this project to guide the analysis.
Task 7: Final Report and Recommendations
VPS will provide a comprehensive Final Report #hat includes all the data and information detailed above. This includes
an assessment of benefitstrisks, a gap analysis. The Final Report will assess community benefits and risks through
improved and more efficient Town services (enhancing citizen opportunities for learning, health care, leisure,
emergency services, law enforcement and community connections) and evaluate the current environment against
current and future needs, including all stakeholders defined in project.
The final report will also contain Recommendations for Broadband Strategies for the Town to indirectly or directly
improve and/or provide broadband services to community. VPS will present the final report on -site.
Payment Schedule
In consideration for the completion of the Scope of Services by Coniractor, the Town shall pay Contractor $52,500.
This amount shall include all fees, costs and expenses incurred by Contractor, and no additional amounts shall be paid
by the Town for such fees, costs and expenses. Contractor will submit invoices which shall be paid by the Town within
30 days of receipt. Invoices shall be submitted on the following schedule:
• April: $10,500 • June: $10,500 August: $10,500
® May: $10,500 • July: $10,500
Page 12 of 12
�t
FINOI NE
rntOaAuu