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20-32 Agmt Infrastructure Management Services Pavement Data Collection 03-11-2020
RESOLUTION NO.20-32 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE TOWN OF FIRESTONE, COLORADO, APPROVING AN AGREEMENT BETWEEN THE TOWN OF FIRESTONE AND INFRASTRUCTURE MANAGEMENT SERVICES FOR PAVEMENT DATA COLLECTION SERVICES WHEREAS, pavement data collection services are essential for municipalities in maintaining infrastructure and planning for growth and capital improvement projects; and WHEREAS, the Town of Firestone ("Town") last had a pavement management index done in 2014 and is in need of an update; and WHEREAS, Infrastructure Management Services ("IMS") is a nationally recognized leader in the field of pavement data collection services and has the skill and expertise to provide such services to the Town; and WHEREAS, in addition to performing a pavement management index through the use of automated data collection vehicles that employ HD imagery, IMS can also use such technology to perform a right-of-way asset inventory for the Town; and WHEREAS, the assembled data can be presented to the Town in an Xcel spreadsheet called Easy Street Analysis that sets forth a multi -year maintenance and rehabilitation plan, which considers cost benefit techniques that best meets the Town's goals, needs and resources. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FIRESTONE, COLORADO: The Pavement Data Collection Services Agreement between the Town of Firestone and Infrastructure Management Services for pavement data collection services is approved in the same form as the copy attached hereto and made a part of this resolution and the Mayor is authorized to execute the Agreement on behalf of the Town. INTRODUCED, READ AND ADOPTED this 1 lth day of March, 2020. ��o b NO s $ Q �o ATTEST: c0UNT`4' G 1 Town OF FIRESTONE, COLORADO bbi Sihdelar, AS TO FORM: WiII'iatrf'I�. Hayashi, Town Attorney AGREEMENT F®R PROFESSIONAL SERVICES THIS AGREEMENT FOR PROFESSIONAL SERVICES (the "Agreement") is made and entered into this day of VVl t4r-41/1 , 2020 (the "Effective Date"), by and between the Town of Firestone, a Colorado municipal corporation with an address of 151 Grant Avenue, P.O. Box 100, Firestone, Colorado 80520 (the "Town"), and Infrastructure Management Services, an independent contractor with a principal place of business at 1820 W. Drake Drive Suite 104 Tempe, Arizona 85283 ("Contractor") (each a "Party" and collectively the "Parties"). WHEREAS, the Town requires professional services; and WHEREAS, Contractor has held itself out to the Town as having the requisite expertise and experience to perform the required professional services. NOW, THEREFORE, for the consideration hereinafter set forth, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: SCOPE OF SERVICES A. Contractor shall furnish all labor and materials required for the complete and prompt execution and performance of all duties, obligations, and responsibilities which are described or reasonably implied from the Scope of Services set forth in Exhibit A, attached hereto and incorporated herein by this reference and known as: Project Name (Number). B. A change in the Scope of Services shall not be effective unless authorized as an amendment to this Agreement. If Contractor proceeds without such written authorization, Contractor shall be deemed to have waived any claim for additional compensation, including a claim based on the theory of unjust enrichment, quantum merit or implied contract. Except as expressly provided herein, no agent, employee, or representative of the Town is authorized to modify any term of this Agreement, either directly or implied by a course of action. II. TERM AND TERMINATION A. This Agreement shall commence on the Effective Date, and shall continue until Contractor completes the Scope of Services to the satisfaction of the Town, or until terminated as provided herein. B. Either Party may terminate this Agreement upon 30 days advance written notice. The Town shall pay Contractor for all work previously authorized and completed prior to the date of termination. If, however, Contractor has substantially or materially breached this Agreement, the Town shall have any remedy or right of set. off available at law and equity. III. COMPENSATION In consideration for the completion of the Scope of Services by Contractor, the Town shall pay Contractor $671166.00. This amount shall include all fees, costs and expenses incurred by Contractor, and no additional amounts shall be paid by the Town for such fees, costs and expenses. Contractor may submit periodic invoices, which shall be paid by the Town within 30 days of receipt. Page 1 of 9 FIRESTONE if 0 !, U It A D 0 IV. PROFESSIONAL RESPONSIBILITY A. Contractor hereby warrants that it is qualified to assume the responsibilities and render the services described herein and has all requisite corporate authority and professional licenses in good standing, required by law. The work performed by Contractor shall be in accordance with generally accepted professional practices and the level of competency presently maintained by other practicing professional firms in the same or similar type of work in the applicable community. The work and services to be performed by Contractor hereunder shall be done in compliance with applicable laws, ordinances, rules and regulations. Be The Town's review, approval or acceptance of, or payment for any services shall not be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement. C. Because the Town has hired Contractor for its professional expertise, Contractor agrees not to employ subcontractors to perform any work except as expressly set forth in the Scope of Services. V. OWNERSHIP ials Any mater, items, and work specified in the Scope of Services, and any and all related documentation and materials provided or developed by Contractor shall be exclusively owned by the Town. Contractor expressly acknowledges and agrees that all work performed under the Scope of Services constitutes a "work made for hire:' To the extent, if at all, that it does not constitute a work made for hire, Contractor hereby transfers, sells, and assigns to the Town all of its right, title, and interest in such work. The Town may, with respect to all or any portion of such work, use, publish, display, reproduce, distribute, destroy, alter, retouch, modify, adapt, translate, or change such work without providing notice to or receiving consent from Contractor. VI. INDEPENDENT CONTRACTOR Contractor is an independent contractor. Notwithstanding any other provision of this Agreement, all personnel assigned by Contractor to perform work under the terms of this Agreement shall be, and MONO all times, employees or agents of Contractor for all purposes. Contractor shall make no representation that it is a Town employee for any purposes. VII. INSURANCE A. Contractor agrees to procure and maintain, at its own cost, a policy or policies of insurance sufficient to insure against all liability, claims, demands, and other obligations assumed by Contractor pursuant to this Agreement. At a minimum, Contractor shall procure and maintain, and shall cause any subcontractor to procure and maintain, the insurance coverages listed below, with forms and insurers acceptable to the Town. 1. Worker's Compensation insurance as required bylaw. 2. Commercial General Liability insurance with minimum combined single limits of $1,000,000 each occurrence and $2,000,000 general aggregate. The policy shall be applicable to all premises and operations, and shall include coverage for bodily injury, broad form property damage, personal injury (including coverage for contractual and employee acts), blanket contractual, products, and completed operations. The policy shall contain a severability of interests provision, and shall include the Town and the Town's officers, employees, and contractors as additional insureds. No additional insured endorsement shall contain any exclusion for bodily injury or property damage arising from completed operations. 3. Professional liability insurance with minimum limits of $1,000,000 each claim and $2,000,000 general aggregate. Be Such insurance shall be in addition to any other insurance requirements imposed by law. The coverages afforded under the policies shall not be canceled, terminated or materially changed without at {east 30 days prior written notice to the Town. In the case of any claims -made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage. Any insurance carried by the Town, its officers, its employees or its contractors shall be excess and not contributory insurance to that provided by Contractor. Contractor shall be solely responsible for any deductible losses under any policy. C. Contractor shall provide to the Town a certificate of insurance as evidence that the required policies are in full force and effect. The certificate shall identify this Agreement. VIII. INDEMNIFICATION A. Contractor agrees to indemnify and hold harmless the Town and its officers, insurers, volunteers, representative, agents, employees, heirs and assigns from and against all claims, liability, damages, losses, expenses and demands, including attorney fees, on account of injury, loss, or damage, including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, which arise out of or are in any manner connected with this Agreement if such injury, loss, or damage is caused in whole or in part by, the act, omission, error, professional error, mistake, negligence, or other fault of Contractor, any subcontractor of Contractor, or any officer, employee, representative, or agent of Contractor, or which arise out of a worker's compensation claim of any employee of Contractor or of any employee of any subcontractor of Contractor. Contractor's liability under this indemnification provision shall be to the fullest extent of, but shall not exceed, that amount represented by the degree or percentage of negligence or fault attributable to Contractor, any subcontractor of Contractor, or any officer, employee, representative, or agent of Contractor or of any subcontractor of Contractor. B. If Contractor is providing architectural, engineering, surveying or other design services under this Agreement, the extent of Contractor's obligation to indemnify and hold harmless the Town may be determined only after Contractor's liability or fault has been determined by adjudication, alternative dispute resolution or otherwise resolved by mutual agreement between the Parties, as provided by C.R.S. § 13-50.5-102(8)(c). IX. ILLEGAL ALIENS A. Certification. By entering into this Agreement, Contractor hereby certifies that, at the time of this certificationI it does not knowingly employ or contract with an illegal alien who will perform wor{< under this Agreement and that Contractor will participate in either the E-Verify Program administered by the United States Department of Homeland Security and Social Security Administration or the Department Program administered by the Colorado Department of Labor and Employment to confirm the employment eligibility of all employees who are newly hired to perform work under this Agreement. Be Prohibited Acts. Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement, or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Page 3 of 9 FIRESTONE C. Verification. 1. If Contractor has employees, Contractor has confirmed the employment eligibility of all employees who are newly hired to perform work under this Agreement through participation in either the E-Verify Program or the Department Program. 2. Contractor shall not use the E-Verify Program or Department Program procedures to undertake pre- employment screening of job applicants while this Agreement is being performed. 3. If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien who is performing work under this Agreement, Contractor shall: notify the subcontractor and the Town within 3 days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien who is performing work under this Agreement; and terminate the subcontract with the subcontractor if within 3 days of receiving the notice required pursuant to subsection 1 hereof, the subcontractor does not stop employing or contracting with the illegal alien who is performing work under this Agreement; except that Contractor shall not terminate the subcontract if during such 3 days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien who is performing work under this Agreement. D. Duty to Comply with Investigations. Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment made in the course of an investigation conducted pursuant to C.R.S. § &1 7.5-1 02(5)(a) to ensure that Contractor is complying with the terms of this Agreement. E. Affidavits. If Contractor does not have employees, Contractor shall sign the "No Employee Affidavit" attached hereto. If Contractor wishes to verify the lawful presence of newly hired employees who perform work under the Agreement via the Department Program, Contractor shall sign the "Department Program Affidavit" attached hereto. X. MISCELLANEOUS A. Governing Law and Venue. This Agreement shall be governed by the laws of the State of Colorado, and any legal action concerning the provisions hereof shall be brought in Weld County, Colorado. Be No Waiver. Delays in enforcement or the waiver of any one or more defaults or breaches of this Agreement by the Town shall not constitute a waiver of any of the other terms or obligation of this Agreement. C. Integration. This Agreement constitutes the entire agreement between the Parties, superseding all prior oral or written communications. D. Third Parties. There are no intended third -party beneficiaries to this Agreement. E. Notice. Any notice under this Agreement shall be in writing, and shall be deemed sufficient when directly presented or sent pre -paid, first class United States Mail to the Party at the address set forth on the first page of this Agreement. F. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be unlawful or unenforceable for any reason, the remaining provisions hereof shall remain in full force and effect. Page 4 of 9 FIRESTONE (' U I. U 11 , P O G. Modification. This Agreement may only be modified upon written agreement of the Parties. H. Assignment. Neither this Agreement nor any of the rights or obligations of the Parties shall be assigned by either Party without the written consent of the other. I. Governmental Immunity. The Town and its officers, attorneys and employees, are relying on, and do not waive or intend to waive by any provision of this Agreement, the monetary limitations or any other rights, immunities or protections provided by the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq., as amended, or otherwise available to the Town and its officers, attorneys or employees. J. Rights and Remedies. The rights and remedies of the Town under this Agreement are in addition to any other rights and remedies provided by law. The expiration of this Agreement shall in no way limit the Town's legal or equitable remedies, or the period in which such remedies maybe asserted, for work negligently or defectively performed. K. Subiect to Annual Appropriation. Consistent with Article X, § 20 of the Colorado Constitution, any financial obligation of the Town not performed during the current fiscal year is subject to annual appropriation, shall extend only to monies currently appropriated, and shall not constitute a mandatory charge, requirement, debt or liability beyond the current fiscal year. L. Representative Authority. Each person signing this Agreement represents and warrants that he or she is duly authorized and has the legal capacity to execute the Agreement. Page 5 of 9 FIRESTONE C 0 L 0 N A D O IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date. Town Attorney T-0 N OF FIRESTONE, COLORADO Bobbi Sindelar, Mayor CONTRACTOR By: Page 6 of 9 FIRESTONE (' 0 L 0 It A 1) 0 NO EMPLOYEE AFFIDAVIT To be completed only if Contractor has no employees 1. Check and complete one: ❑ I , am a sole proprietor doing business as I do not currently employ any individuals. Should I employ any employees during the term of my Agreement with the Town of Firestone (the "Town"), I certify that I will comply with the lawful presence verification requirements outlined in that Agreement. OR ❑ I am the sole owner/member/shareholder of a [specify type of entity — i.e., corporation, limited liability company], that does not currently employ any individuals. Should I employ any individuals during the term of my Agreement with the Town, I certify that I will comply with the lawful presence verification requirements outlined in that Agreement. 2. Check one. ❑ I am a United States citizen or legal permanent resident. The Town must verify this statement by reviewing one of the following items: ■ A valid Colorado driver's license or a Colorado identification card; ■ A United States military card or a military dependent's identification card; ■ A United States Coast Guard Merchant Mariner card; ■ A Native American tribal document; ■ In the case of a resident of another state, the driver's license or state -issued identification card from the state of residence, if that state requires the applicant to prove lawful presence prior to the issuance of the identification card; or ■ Any other documents or combination of documents listed in the Town 's "Acceptable Documents for Lawful Presence Verification" chart that prove both Contractor's citizenshipllawful presence and identity. OR ❑ I am otherwise lawfully present in the United States pursuant to federal law. Contractor must verify this statement through the federal Systematic Alien Verification of Entitlement ("SAVE') program, and provide such verification to the Town. Signature Date DEPARTMENT PROGRAM AFFIDAVIT To be completed only if Contractor participates in the Department of Labor Lawful Presence Verification Program 1, , as a public contractor under contract with the Town of Firestone (the "Town"), hereby affirm that: 1. 1 have examined or will examine the legal work status of all employees who are newly hired for employment to perform work under this public contract for services ("Agreement") with the Town within 20 days after such hiring date; 2. 1 have retained or will retain file copies of all documents required by 8 U.S.C. § 1324a, which verify the employment eligibility and identity of newly hired employees who perform work under this Agreement; and ly hired employees who 3. I have not and will not alter or falsify the identification documents for my new perform work under this Agreement. Signature STATE OF COLORADO ss. COUNTY OF Date The foregoing instrument was subscribed, sworn to (or affirmed) before me this _day of 20191 by as of My commission expires: (SEAL) Notary Public Page 8 of 9 FIRESTONE EXHIBIT A SCOPE OF SERVICES Contractor's Duties During the term of this Agreement, Contractor shall perform the following duties, as directed by the Town: • Schedule A —Scope of Services Contractor's Deliverables In performance of the duties described above, Contractor shall deliver the following items to the Town, during the timeframes established by the Town: • Tasks 1 through 9 and 15, 15a.,15b.,15d., and 15e. Page 9 of 9 �a FIRESTONE Attachment A: of Services IMS Infa Scope Infrastructure Management Services �rudure M3nagemerrt Services 1820 W. Drake Dr. Ste. 104. Tempe, AZ 85283 Phone: (480)839.4347 Fax: (480)839.4348 www.imsanalvsis.cem To: Julie Pasillas, Director of Public Works Date: March 6, 2020 From: Jeff Myers, MSA, Client Services Manager Project: City of Firestone, CO Subject: 2020 Pavement Data Collection Project No.: N/A Thank you for taking the time to review the pavement and asset data collection services offered by IMS Infrastructure Management Services. IMS excels in pavement and asset management solutions and can provide a full suite of data collection and software services. As we understand, the City of Firestone currently maintains approximately 70 centerline miles of roadway and intends on continuing to use the ESA interactive spreadsheet for pavement management. IMS has performed objective pavement data collection for the City of Firestone, and others in the Region, including Aurora, Denver, Grand Junction, Parker, Northglen, and others. To ensure adequate coverage across the network, the RST will survey the arterial and collector roadways in each direction while testing the residential roadways in a single direction, resulting in a survey mileage of approximately 94 miles. The data will be collected following the industry standard ASTM D6433 data collection protocols and longitudinal profile will be reported as the International Roughness Index (IRI). The IMS scope of services includes the acquisition of objective surface condition data network wide, HD digital imagery, pavement analysis modeling, an update of the Easy Street Analysis (ESA) spreadsheet, and development of a comprehensive 5-year rehabilitation plan that maximizes City resources through the use of cost benefit practices. Our approach, and key service differentiator, is based on three, time proven fundamentals: Answer the questions that are being asked —don't over -engineer the system or make it needlessly complicated. Databases and the application of technology are meant to simplify asset management, not make it more difficult. Service and quality are paramount to success the right blend of technically correct data, condition rating, and reporting will provide the agency with along -term, stable solution. Service to the client remains our top priority. Local control and communications are key — it is important that all stakeholders understand the impacts of their decisions and have the system outputs react accordingly. We excel in making ourselves readily available. ' � � Firestone Draft rev2 Page 1 Firestone, CO 2020 Pavement Data Collection Data Collection IMS is unique to the industry, as an objective and repeatable data collection effort will be completedI The LCMS2 RST will be used to perform a surface condition assessment of all City streets. Instead of using the subjective feet on ground or windshield sampling method, all data will be collected continuously and recorded in 15400t intervals in the form of a detailed database complete with GPS coordinates. The data will also be aggregated to the section level, following the sectioning and referencing methodology determined after IMS and City review. GIS and Pavement Management Linkage The role of GIS in pavement management cannot be overstated. It is a powerful tool that provides the capability to handle and present vast amounts of data in an efficient manner. IMS can provide a link between the City's GIS environment and the pavement management data to enable the City to display and generate color -coded maps based upon existing pavement conditions, street rehabilitation plans or most of the data in the pavement management program. An output of a 5-year maintenance prioritization program is illustrated in the adjacent image. Digital Imagery &ROW Asset Inventories Guymon =37i i CA14 The LCMS2 RST utilizes up to four GPS-referenced HD camera views (4112x3008) for our QA/QC program, ROW asset inventory development, virtual drives, and/or other supplemental image deliverables. For the City of Firestone, IMS will utilize two HD cameras that will be proofed out prior to data collection and a single forward view can be processed as a deliverable to the City. IMS can then utilize the HD imagery collected by the LCMS2 RST to inventory many Right of Way assets that the City maintains. ' � � Firestone Draft rer2 Page 2 Firestone, CO 2020 Pavement Data Collection Objective Distress Identification & Quantification (ASTM D64331 The IMS Laser Crack Measurement System (LCMS2) is one of the most technologically advanced devices available for pavement performance assessments. The 2-sensor array completes a 3D millimeter -level scanning of the pavement surfaces that pass below the laser array. With a high-speed 1-millimeter resolution, this means the LCMS2 device deploys a continuous scan of laser points (approximately 3,657) across a mere 12 feet of pavement, making it one of the highest resolution pavement laser scanners available. The onboard processing software further amplifies its capabilities by analyzing pavement elevation (range and intensity) and automatically identifying cracking, rutting, roughness in the form of IRI, potholes, and bleeding. While any engineering firm could deploy the L p q CMS2 equipment for data collection, rocessing the information for distress uantification requires a complete understanding of automated technologies, GIS mapping, and distress measurement protocols f( S und in standards such as ASTM D6433. imply reviewing the LCMS cracking vectors (colored cracks) with the human eye dilutes the o bjectivity of the equipment. d IMS engineers and technologists have eveloped a computerized processing application that automatically applies an 18"x18" grid to the LCMS downward images (FIS files) and uses pre-programmed geometric algorithms to classify and quantity distresses by type. These automated processing routines result in an unparalleled level of objectivity and efficiency in distress pattern recognition analysis. The image above illustrates the quantity of several distresses as well as the presence of a manhole, which was automatically scrubbed from the dataset. In addition to the auto -quantification and classification of ASTM D6433 distressesI the LCMS2 device also operates as a Class I profile device that collects longitudinal profile (in the form of the International Roughness Index) and transverse profile (rutting) using advanced 3D profile laser scanning technology. The system is not subject to vehicle wander like other automated technologies, and it compensates for variation in driver ability. The adjacent images show the processing software's ability to calculate rutting width and depth following the AASHTO Taut Wire methodology. The solid white lines indicate there was no rutting in the left wheel path and that rutting was detected and measured in the right wheel path. Filters can also be applied to account for rehabilitation activity overlap, which can be as much as a %4 inch depending on the application. ' � � Firestone Draft rer2 Page 3 Firestone, CO 2020 Pavement Data Collection Cracking, Faulting, Texture, Bleeding, & Potholes — The LCMS2 allows IMS to conduct an objective distress survey, thus increasing the accuracy of an otherwise subjective manual survey. High-speed lasers and an onboard processing computer accurately measure the surface profile of the road. Included in this profile are all cracks and faults as small as 1/8" (2 mm) wide that pass beneath the lasers. Processing software then reduces and filters this information to determine the total number of cracks, crack width/depth, as well as the crack interval, plus faulting information. From this information, quantified crack data can be determined at both the sample and summary intervals. Crack identification includes all cracking such as alligator, transverse, longitudinal, map, and edge cracking (where applicable). The LCMS2 device is also capable of automatically collecting, identifying, and reporting supplemental distresses such as bleeding and potholes on asphalt roadways. Rutting —The LCMS device collects continuous 3D transverse profile data at 1-millimeter resolution at highway speed. This configuration is far superior to other types of vehicles that utilize three lasers or sonic transducers to calculate "relative rutting." Even five sensor units are sensitive to driver error since it is essential in that case that the driver keep the data collection vehicle's wheel exactly in the rutted wheel tracks (assuming that they fit). The Taut Wire method is used to calculate the rut depth in both the right and left wheel track on a continuous basis. Either the right or deeper of the two -wheel path ruts may be used for rut depth calculations with the average rut depth for that wheel path reported for each section. Rut depth results, quantified by 34 severity thresholds (with break points at user -defined levels such as 0.25, 0.50 and 0.65 inches) and percentage of section will be provided for every segment. Roughness —International Roughness Index (IRI) data is calculated in real time from continuous longitudinal profile data collected by the LCMS2's 3D profile device. To determine the road profile, data is simultaneously obtained from three devices: a pulse transducer -based distance -measuring instrument (DMI), high-speed 3D laser sensors operating at 112 MHz, and an accelerometer in conformance with ASTM E 950. The LCMS2 unit conforms to a Class I profiling device, and it can also "pause" over non -valid roadway sections such as localized maintenance activities, railroad crossings, or brick inlays and not affect the overall IRI value. Distortions, Raveling, Patching, &Other Custom Attributes —While the LCMS automatically collects the majority of ASTM D6433 distresses, the LCMS platform can be configured to collect the remaining distresses (raveling, distortions, and patching) using the integrated touchscreen. By means of a touchscreen-based tablet computer, highly trained IMS technicians input changes in observed distress severities and extents or identify specific roadway assets or attributes such as curb reveal or lip of gutter information. The touchscreen is integrated into the data flow through time code, GPS, DMI distance and inventory control. The data is then post -processed in the office to generate extent quantities for each observed distress severity level throughout every surveyed road section. ' �� Firestone Draft rev2 Page 4 Firestone, CO 2020 Pavement Data Collection PCI Development, Analysis Configuration & Multi -Year an Immediately following the completion of the field survey's IMS will begin processing the pavement distress severity and extent scores in an effort to develop a Pavement Condition Index (PCI) for each roadway segment. The condition results are analyzed by a team of IMS engineers, who then develop the City's multi -year pavement management plan. This section provides a brief summary of the functionality of the IMS pavement analysis in order to emphasize our implementation expertise as well as the abilities and constraints within a pavement analysis. The purpose of pavement management is to produce cost effective maintenance programs that maximize available resources and roadway life. By incorporating key components of a cost benefit analysis into the analysis operating parameters, we can develop a game plan that is optimized to meet the needs of the City of Firestone. In addition, the analysis operating parameters described within this section will be delivered in an easy to use Interactive Excel Spreadsheet (ESA) including the segment PCI data, pavement deterioration curves, triggers (priority weighting factors), and the prioritized multi -year rehabilitation plan. Everything is linked to GIS in the form of simple shape files or even a personal geodatabase. Field Inspection Data and Pavement Condition Index (PCI) The IMS analysis allows you to store information regarding your pavements, including surface types, number of lanes, patching estimates, cross slopes, and sidewalk & curb types with replacement estimates. Pavement condition data including surface distress, roughness, and deflection results can be stored and analyzed. Using an in-house Pavement Manager Setup module, we can develop customized condition elements, distress types (load & non -load), Indices (SDI, RI, & SI), weightings, and overall PCI calculations. In addition to the yearly programs, the net impact each budget scenario has on the expected condition of the road network over time can be determined. This budget impact can be illustrated both in terms of the yearly increase or decrease in the average network PCI score, PCI distribution, or % Backlog of roads that were not selected by the budgets. IMS converts the difficult to understand FHWA and ASTM D6433 data to a 0-10 distress rating scale with distress weighted factors (DWF), where DWF = {Area under D6433 deduct curves/3000}. Modeling and Performance Curves With an IMS analysis, you can forecast various budget scenarios to help you determine your ideal maintenance and rehabilitation schedule. The IMS approach will help you decide what rehab activities should be performed, when and where to perform them, and an ideal budget for your system to maintain it at a specific level of service. IMS engineers use pavement deterioration models that can be customized to reflect the climatic conditions and structural characteristics of the Firestone road network. i City of Guymon, ON [. s - As a result, performance curves can be developed on factors such as functional class, pavement type and sub -grade strength. ' �� Firestone Draft rev2 Page 5 Firestone, CO 2020 Pavement Data Collection Rehabilitation Analysis An unlimited number of pavement maintenance and rehabilitation strategies can be defined within our system. An analysis is then run, incorporating the performance curves, set points, filter criteria and rehab alternatives to identify the overall need in terms of rehab strategies and costs for the City's road network, for today as well as year on year for the next 5 to 10 years. The IMS approach allows you to input any number of "what if" budget scenarios and produce prioritized yearly rehab programs City of Broken Arrow, OK / Post Rehab Pavement ConditlonIndex )PCI)Versus Annual Budget ,s r` 6 i� e.+c.,..a.. 65 e..y•c. a• 0- --- UG lU 44 EO eo too Annual Budget Each Year for Ehre Yeartl$IN/YearJmi based on those funding levels over a 10- year analysis period. Typical budget scenarios include Budget $/Year, Unlimited Budget $, "Do Nothing" Budget, and a Target PCI Budget. What is included in an IMS analysis &report? • Street ownership and inventory/attribute report • Present condition ranking — detailed and summary condition data including; Good/Fair/Poor, Load Associated Distresses (LAD), Non -LAD, and Project reviews of each street in the network, as well as the network as a whole. • Fix all budget analysis — this identifies the upper limit of spending by rehabilitating all streets assuming unlimited funding. • Do nothing analysis — this identifies the effects of not performing roadway rehabilitation projects. • Steady state rehabilitation life cycle analysis — this identifies the minimum amount of rehabilitation that must be completed in order to maintain the existing level of service over 3, 5, or 10 years. • PC/ & funding levels — what funding will be necessary to maintain a PCI of 75, 80, & 85. • Plus or minus 50% and other additional runs — additional budget runs are completed at rates of +50% and -50% of the suggested steady state analysis. Up to 10 budget scenarios will be run. • Integration of capital projects and Master Plans — ongoing and proposed projects that affect roadway rehabilitation planning will be incorporated into the analysis. • Draft multi -year rehabilitation and prioritized paving plans — based on need, available budget and level of service constraints; a minimum of three budget runs will be completed. • Final prioritized paving plan — incorporating feedback from stakeholder departments and utilities, complete with budget and level of service constraints. ' � � Firestone Drafl rev2 Page 6 Firestone, CO 2020 Pavement Data Collection IS Integration & Mapping The role of GIS in asset management cannot be overstated. It is a powerful tool that provides the ability to handle and present vast amounts of data in an efficient manner. Not only does GIS allow an agency to visually plot textural data, it also establishes an easy access portal to the data through an efficient integration with many 3rd party asset management applications. IMS kicks off every project by completing a brief review of the agency's GIS environment to assess suitability for network referencing, survey map preparation, and pavement management purposes. Our team will consume the City's existing GIS files and use the GIS as the basis for developing the network segmentation on a logical block - to -block or intersection -to -intersection basis. If the City retains an existing pavement inventory linked to an asset management system, no changes will be made unless approved by City staff. The data collected by IMS is linked to the existing GIS environment and is supplied as a personal geodatabase, spatial database engine, Auto CAD files, or a series of shape files. IMS collects XY coordinates for all data elements using GPS technology coupled with inertial navigation and integrates with most 31d party GIS applications, including ESRI. j At a minimum, the GIS supplied by the City should have an o for agencies that require additional GIS development above and beyond standard network referencing activitiesI IMS can also compare the existing roadway inventory within any current asset management system to the City's GIS environment. If they do not match and a one-to-one relationship is required, IMS has the team available to develop the correct referencing information. This remains an optional activity to be conducted at the discretion of City staff. For this assignment, GIS will be used in four key areas of work: 1. GIS will be used to verify the streets to be surveyed and to create the routing maps for use during the field surveys. 2. The survey productivity will be tracked through the plotting of the GPS data collected during the field surveys. This will allow IMS to review all streets that have been covered, identify anomalies in the referencing, and spot missed streets. 3. GIS will be used in processing the distress and inventory data. By plotting the data, we can QA the data and identify data exceptions in addition to proofing out the GIS. 4. Personal geodatabases, spatial database engines, shape and/or KML files, can be created for the visual presentation of condition data and analysis results. ' M W Firestone Draft rein Page 7 Firestone, CO 2020 Pavement Data Collection Easy Street Analysis Spreadsheet It is imperative that City staff have direct access to the pavement condition and analysis results without having to become software experts. While the results of the survey will certainly be documented and bound into a final report that illustrates the findings of the survey, those results will remain static. To provide interactive results that enhance our final report, we have engineered a simple and easy -to -use Excel spreadsheet called Easy Street Analysis (ESA). ESA utilizes the core metrics of any great pavement management system, such as the ability to prioritize and optimize the multi -year plans, and ESA can be consulted independently or integrated into third -party pavement management applications. With ESA, we can introduce IRI, structural integrity, logical projects, custom Priority Weighting Factors (PWF), and cost - benefit techniques. ESA will be programmed todevelop amulti-year maintenance and rehabilitation plan using "cost of deferral" as a rehabilitation candidate selection constraint in an effort to introduce cost -benefit techniques into the City's Pavement Management Plan. In addition, ESA will have referenced deterioration curves for each functional classification, pavement type, and even pavement strength rating. Storing the data in this open architecture empowers the City to utilize third -party software in the future if desired. ESA will also contain a full suite of maintenance and rehabilitation techniques, unit rates, and associated PCI resets. The parameters of the analysis (Priority Weighting Factors) can also be modified and reprioritized whenever required. This flexibility will allow the City's data to evolve with the priorities of elected officials and department staff. Programmed Priority Weighting Factors include functional classification, pavement type, and pavement strength, while actual candidate selection is based on the incremental cost of deferral. As demonstrated in the image below, the analysis data in the spreadsheet is supplemented with many cells highlighted in yellow. The yellow highlighted cells indicate that they are "HOT" and can be modified by the end user. Two of the yellow cells shown below represent the Annual Budget and the Project ID, The Annual Budget cell can be modified with a new budget, and the five-year plan will automatically re -prioritize. Although IMS will have already aggregated the City's segments (intersection -to -intersection) into viable projects (multiple segments strung together to form a logical project), the user has the ability to aggregate additional segments into a project or even remove a segment from a project. ....NnNN..e.I..T...a�tong.r._.N W... ...w. aim I W a1NM a a I 1NP1' Y Avow 1i4M i w1 It r1�.1 (,'r•.� I sM IN IM W trai9 Spam) n 1 Io It a !rr iri •`� fi'l 1,„W ; NNI 1 11 a n � P)MIwM4G NM 1 It a IU y �M� 111011111wlr�l� IW U som as " 1 t Iialnl mP i•11.14 TN 4 raw Tom law a taT Natoli tN1 II in an t0U 1 1 & an 1 am TNI RAWq FIN NAI Sirimavo igloo AVOW! 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As seen in the image below, ESA contains "PCI Override" functionality. When work has been completed on a particular segment, the user inserts the override PCI value along with a date. ESA then removes the segment from the five-year plan and updates all referenced network PCI averages. Pavement Condition Sum Condition Details 0 0 p JQ J Z 0 U a U .Y w a x x U U n U m J u� m c> >, rn 3 w a N v x a� rn N °��' a 3 c m m E 3 N c o o M U c LL o m c in N 5 U m u o a rn v c m� U '� N n ao d cc ? m Q tM cC° ) acUU rn U O E a.a p 75@ > � - rto >aNci o m o 0 o U a m d otS - m v o N °' m m rn W W a cn U J z a 0 0 rn o W J a o N w -, o m � a 74 63 60 70 Mod V Good 24 3 70 3.9 0 10.0 10.0 8.9 10.0 10.0 9.1 10.0 9.4 9.2 79 53 60 70 Mod V Good 7 14 70 6.6 0 10.0 8.9 10.0 10.0 10.0 10.0 10.0 9.1 9.1 60 58 60 59 Mod Fair 34 7 59 4.4 0 10.0 9.6 7.0 10.0 10.0 10.0 10.0 9.3 9.5 57 66 30 60 Weak Good 41 2 60 3.5 0 10.0 10.0 6.1 10.0 10.0 9.7 10.0 9.7 10.0 70 59 80 66 Strng Good 6 24 66 4.3 0 10.0 7.2 9.5 10.0 10.0 9.9 10.0 9.8 9.9 81 60 80 74 Strng V Good 0 19 74 4.2 0 10.0 10.0 10.0 10.0 10.0 10.0 10.0 6.5 10.0 91 98 60 93 Mod Excellent 4 6 93 1.4 0 10.0 10.0 9.6 10.0 10.0 10.0 10.0 9.0 10.0 83 71 60 79 Mod V Good 8 10 79 3.1 0 10.0 10.0 10.0 10.0 8.8 9.7 9.8 8.4 10.0 80 85 60 82 Mod V Good 0 20 82 2.1 0 10.0 10.0 10.0 10.0 10.0 10.0 10.0 6.3 10.0 83 88 60 85 Mod V Good 6 12 84 1.9 0 10.0 10.0 10.0 10.0 10.0 10.0 9.8 8.0 9.3 86 67 60 80 Mod V Good 4 11 79 3.7 0 10.0 10.0 9.7 10.0 10.0 9.9 10.0 8.0 10.0 Additional Features of the IMS Easy Street Analysis Spreadsheet • Red triangle tips that trigger a dialogue box explaining cell contents • Ability to spontaneously add new road segments and attributes • Modifiable distress indices for City field inspections • Input work completed and override segment level PCI scores • Prioritize by neighborhoods, zones, or districts • Ability to modify project lengths -includes aggregating and splits • Commit projects and force "Must Do's" or "Must Never Do" • Program -varying annual budgets over a five-year horizon • Commit a percentage of the budget to surface treatments if desired • Automated rehabilitation plan prioritization and optimization • Macros that automatically sort and filter simple rehabilitation and inventory lists • Ability to sync the spreadsheet with the Data Viewer though a .CSV file export The ESA spreadsheet has proven to be a viable pavement management system for agencies that do not desire to maintain a dedicated application or for agencies that run an application that is unable to prioritize and optimize projects to meet their needs. For the City of Firestone, we will update the current ESA to reflect the 2020 updated pavement condition data. ' � � Firestone Draft rev2 Page 9 Firestone, CO 2020 Pavement Data Collection Proposed Project Budget The detailed budget presented cows based on the IMS work plan and deliverables. It represents a realistic budget to complete the work, and we are confident we can maintain an on -time, on -budget approach to the assignment. Project Initiation 1 Project Initiation 2 Network Referencing, Validation, & GIS Linkage Field Surveys 3 RST Mobilization/Calibration 4 RST Field Data Collection - Pavements Data Management 5 Prousion of Digital Images at 25-foot Inter%els (Per View) 6 Data QA/QC, Processing, Format, & Supply (Excel; Shapefile; KML) 7 Pavement Condition Data Load 8 Pavement Analysis, Budget Development, & Report a. "ESA - Easy Street Analysis" Pavement Management Spreadsheet Software b. Customizable friorilization & Cost -Benefit Analysis c. Online ESA Spreadsheet Training via MbEx 9 Project Management 10 Right -of -Way Asset Data Collection (GPS & Row imagery) a. Signs & Support Database b. ADA Ramp & Obstructions Database d. Sidewalk & Obstructions Database e. Curb & Gutter Database Units Unit Rate Total 1 LS $3,500.00 $3,500.00 94 T-Mi $30,00 $2,820.00 1 LS $3,500.00 $3,500.00 94 T-Mi $115.00 $10,810.00 94 T-Mi $25.00 $2,350.00 94 T-Mi $27.00 $23538.00 1 LS $3,000.00 $3,000.00 1 LS $8,500.00 $8,500,00 Included in Base Activities Included in Base Activities Included in Base Activities 1 LS $2,888,00 $2,888.00 94 T-Mi $30.00 $23820.00 94 T-Mi $100.00 $93400.00 94 T-Mi $60,00 $52640,00 94 T-Mi $50,00 $49700,00 94 T-Mi $50,00 $4,700.00 Project Total: $67,166.00 Thank you for considering IMS as a viable solution to your pavement management needs and we will strive to become an asset and extension of the City of Firestone staff and team. If any questions arise, please do not hesitate to contact me at (417) 372J021 or imyers(cDimsanalysis.com. Best Regards, IMS Infrastructure Management Services ��. Jeff Myers, M.S.A. Client Services Manager ' �� Firestone Draf( rev2 Page 10 Form W-9 (Rev. October 2018) Department of the Treasury Internal Revenue Service 1 Name (as shown on your inc T /1 S 1" 2 Request for Taxpayer Identification Number and Certification ► Go to www.lrs.9ov/FormW9 for instructions and the latest information. on this line; do > fVfc i-Vn/Y MC. to? r�Scch+ y name, if different from above 3 Check appropriate box for federal tax following seven boxes. classification of the person whose name Is entered on line 1. Check only one of the ❑ IndividuaVsole proprietor or ❑ C Corporation ❑ S Corporation ❑ Partnership ElTrust/estate single -member LLC Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ► Note: Check the appropriate box In the line above for the tax classification of the single -member owner. Do not check LLC if the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC the Is disregarded from the owner should check the appropriate box for the tax classification of Its owner_ ► ❑ Other (see Instructions) 5 Address (number, street, and apt. or suite no.) See instructions. 3 3? 0 S. Kycr � e R '� o 6 City, state, and ZIP code i t! w f /-* z 3 5 r List account number(s) here (ootionan 'FII7 Give Form to the requester, Do not send to the IRS. L LL 4 certain Fxempdons (codes apply only to entities, not Individuals; see instructions on page 3): Exempt payee code (If any) Exemption from FATCA reponing code (if any) (Applies ro accounlsmatntalned outside fhs U.S.J Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid Social security number backup withholding. For Individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other _ M _ [ entities, it is your employer Identification number (EIN). If you do not have a number, see How to get a TIN, later. or Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and I Employer Identification number Number To Give the Requester for guidelines on whose number to enter. r—r� -1o181`c13101F13 Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all Interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage Interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later. General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs,gov/FormW9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer Identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an Information return the amount paid to you, or other amount reportable on an information return. Examples of information returns Include, but are not limited to, the following. • Form 1099-INT (interest earned or paid) • Form 1099-DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-0 (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What Is backup withholding, later. Cat. No. 10231X Form W-9 (Rev. 10-2018) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 3!9/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and Conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(sl. 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