HomeMy WebLinkAbout20-90 Board of Trustees Electronic Communication Policy 09-23-2020RESOLUTION N"a AU-YU
A RESOLUTION OF THE BOARD OF TRUSTEES OF THE TOWN OF
FIRESTONE, COLORADO, ADOPTING THE BOARD OF TRUSTEES
ELECTRONIC COMMUNICATION INQUIRY POLICY
WHEREAS, in accordance with Title 31, Part 3 of the Colorado Revised Statutes, the
legislative and corporate authority of statutory towns is vested in a board of trustees consisting of
one mayor and six trustees; and
WHEREAS, with the exception of the mayor and mayor pro tem who have certain
defined officio duties, elected officials can in the performance of their duties act only as part of a
body in a collaborative process; and
WHEREAS, it is thus of paramount importance that any response to those inquiring
about the Board's position, actions, plans, goals and objectives accurately set forth the Board's
position and not that of individual Trustees who in responding on their own, are not only acting
in an impermissible manner but may not even accurately state the Board's position; and
WHEREAS, responses by individual Trustees are also detrimental bccausc thcy
undermine the cohesiveness, harmony and collaborative process required of the Board in the
fulfillment of its duties; and
WHEREAS, to ensure that all inquiries seeking the Board's position be answered with
one message that accurately sets forth the Board's position, the Board desires to adopt an
Elechonic Communication Inquiry Policy,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
TOWN OF FIRESTONE, COLORADO:
The Board of Trustees of the Town of Firestone hereby adopts the Electronic
Communication Inquiry Policy in substantially the same form as the copy attached hereto and
made a part of this resolution.
IN
TRODUCED, READ AND ADOPTED this 23ra day of September 2020.
TOWN OF FIRESTONE, COLO
RADO
bi Sind6lat, Mayor
Koenig,ZMC T
AS TO
RM:
William �! Hayashi, 'Town Attorney
TOWN OF FIRESTONE
BOARD OF TRUSTEES ELECTRONIC COMMUNICATION INQUIRY POLICY
Effective immediately, the Director of Marketing and Communications will be added as a
recipient to all emails addressed to the Board of Trustees at boardmembers@firestoneco.gov.
The Director shall, on behalf of the Board, promptly reply to all emails thanking the sender for
their communication and, if necessary, stating that a response to their inquiry shall be
forthcoming from staff. The Board shall be copied on the Director's initial response and any
follow-up communication provided by staff.
All other emails directed to a Trustee individually, or the entire Board, or to certain Trustees
inquiring about the Board's position, actions, plans, goals and objectives shall, upon receipt and
absent any response, be immediately forwarded to the Director, who shall respond and advise the
Board in the same manner as those emails sent to boardmembers@firestoneco.gov.