Loading...
HomeMy WebLinkAbout24-39 Brannan Sand & Gravel Company LLC. 2024 Paving Program Construction Contract 04-24-2024RESOLUTION NO.24-39 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE TOWN OF FIRESTONE, COLORADO, APPROVING A CONSTRUCTION CONTRACT BETWEEN THE TOWN OF FIRESTONE AND BRANNAN SAND AND GRAVEL COMPANY LLC FOR THE TOWNS 2024 PAVING PROGRAM WHEREAS, the Town of Firestone's ("Town") 2024 Paving Program includes mill and overlay work for portions of roadways in the Monarch Estates and Oak Meadows Subdivisions; and WHEREAS, the 2024 Paving Program also includes crack repair work for portions of roadways in the Stone Ridge, Monarch Estates and Oak Meadows Subdivisions; and WHEREAS, the Town issued an invitation for bids for the work and upon review of those submitted selected Brannan Sand and Gravel Company, LLC as the most responsive and responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FIRESTONE, COLORADO: The Construction Contract between the Town of Firestone and Brannan Sand and Gravel Company, LLC for the Town's 2024 Paving Program is approved in substantially the same form as the copy attached hereto and made a part of this Resolution and the Mayor is authorized to execute the Contract on behalf of the Town. INTRODUCED, READ AND ADOPTED this 24th day of April, 2024. TOWN OF FI / E, COLORADO on Conya r., a A ST: ria na Gonzalez, Interim Town Clerk . 01 0 � CONSTRUCTION CONTRACT THIS CONSTRUCTION CONTRACT (the "Construction Contract" or "Agreement") is made and entered into this 21P day of ftf ,1, 2024 (the "Effective Date"), by and between the TOWN OF FIRESTONE, a Colorado municipal corporation with an address of 9950 Park Avenue, Firestone, Colorado 80504 (the "Town" or the "Owner"), and BRANNAN SAND AND GRAVEL COMPANY, LLC, an independent contractor with a principal place of business at 2500 E Brannan Way, Denver, Colorado 80229 ("Contractor") (each a "Party" and collectively the "Parties"). WHEREAS, the Town requires services; and WHEREAS, the Town has found the Contractor to have the expertise and experience to perform the required services. NOW THEREFORE, in consideration hereinafter set forth, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: SCOPE OF WORK A. The Contractor shall complete all Work and perform all Services described or reasonably implied from the Scope of Work set forth in Exhibit A and the Contract Documents, attached hereto and incorporated herein by this reference and known as: 2024 Paving Program S2024.9237 B. A change in the Scope of Work shall not be effective unless authorized as a modification to this Agreement or change order in accordance with the Contract Documents. If the Contractor proceeds without such written authorization, the Contractor shall be deemed to have waived any claim for additional compensation, including a claim based on the theory of unjust enrichment, quantum merit or implied contract. Except as expressly provided herein, no agent, employee, or representative of the Town is authorized to modify any term of this Agreement, either directly or implied by a course of action. C. Within ten days of the Effective Contract Date, the Contractor shall provide the performance bond, labor & material payment bond, and certificate of insurance required by the Contract Documents. It. Option to Renew A. The successful bidder will be awarded a one(1) year contract. This contract may be extended at the Town's option for two additional one (1) year periods, providing the terms and conditions remain in full force and effect. Requests for line item price changes. Changes shall be received in writing at least thirty (30) days prior to their effective date in the option year of the agreement; the contract may be canceled. No contract shall be automatically renewed at the and of any contract term. Page 1 of 9 FIRESTONE c o L n R A" o II. CONTRACT TIMES: COMMENCEMENT AND COMPLETION OF WORK A. The Work shall be substantially completed within 60 days of the Notice to Procced. It shall continue until the Contractor completes the Scope of Services to the Town's satisfaction, or until terminated as provided herein. B. Either Party may terminate this Agreement upon 30 days advance written notice. The Town shall pay the Contractor for all Work previously authorized and satisfactorily completed prior to the date of termination. If, however, the Contractor has substantially or materially breached this Agreement, the Town shall have any remedy or right of set-off available at law and equity. C. Should a delay in completion constitute a compensable inconvenience to the Town and its residents, the liquidated damages established in this Section shall be enforced. Such damages are not a penalty, and the parties recognize the delays, expenses, and difficulties involved in proving the actual loss suffered by the Town if the Work is not completed on time. Accordingly, instead of requiring such proof the Parties agree that as liquidated damages for each day that all or a portion of the Work is delayed beyond the deadlines set forth in Section III hereof, plus any extensions thereof allowed, the Contractor shall be assessed the amount of two hundred fifty dollars ($250) each day until the Work is complete. III. COMPENSATION Inconsideration for the completion of the Work by Contractor, the Town shall pay Contractor, subject to all of the terms and conditions of the Contract Documents, an amount not to exceed $1,290,000.00 (the "Contract Price"). The Contract Price shall include all fees, costs, and expenses incurred by the Contractor, and no additional amounts shall be paid by the Town for such fees, costs, and expenses. IV. JA A. The Contractor may submit Applications for Payment for completed Work per the UNIT -PRICE BID FORM. The Contractor may submit periodic invoices, which the Town shall pay within 30 days of receipt. B. The Town may retain up to five percent (5%) of the calculated value of completed work from each application of payment up until the Construction Contract is completed satisfactorily and finally accepted by the Town. C. Upon issuing a final acceptance of the Work for the Project, the Town shall pay to Contractor the remainder of the funds or monies previously withheld as retainage. A. Contractor hereby warrants that it is qualified to assume the responsibilities and render the services described herein and has all requisite corporate authority and licenses in good standing, required by law. B. The Work performed by Contractor shall be in accordance with generally accepted practices and the level of competency presently maintained by other practicing contractors in the same or similar type of Work in the applicable community. Page 2 of 9 FIRESTONE � C. The Work performed by the Contractor hereunder shall be done in compliance with applicable laws, ordinances, rules and regulations, including the Keep Jobs in Colorado Act, C.R.S. 8-17-101, et seq. (the "Act") and the rules adopted by the Division of Labor of the Colorado Department of Labor and Employment implementing the Act (the "Rules"). D. The Town's review, approval or acceptance of, or payment for any completed Work shall not be construed to operate as a waiver of any rights under this Construction Contract or of any cause of action arising out of the performance of this Construction Contract. E. The Contractor hereby warrants to the Town that all materials and equipment used in the Work, and made a part of the Work, or placed permanently in the Work, shall be new unless otherwise specified in the Contract Documents. The Contractor further warrants that all equipment and materials shall be of good quality, conform to the requirements of the Contract Documents and will be free from defects. All Work, materials, or equipment not conforming to the Contract Documents shall be considered defective. F. The Contractor shall warrant and guarantee all materials and equipment furnished under the Construction Contract and all Work performed for one year after the date of Substantial Completion. Under this warranty, Contractor agrees to repair or replace, at its own expense, any Work that is found to be defective. The expiration of the warranty period shall in no way limit the Town's legal or equitable remedies, or the period in which such remedies may be asserted, for Work negligently or defectively performed. VI. OWNERSHIP Any materials, items, and Work specified in the Scope of Work, and any and all related documentation and materials provided or developed by the Contractor shall be exclusively owned by the Town. The Contractor expressly acknowledges and agrees that all Work performed under the Scope of Work constitutes a "work made for hire." To the extent, if at all, that it does not constitute a "work made for hire," the Contractor hereby transfers, sells, and assigns to the Town all of its right, title, and interest in such Work. The Town may, with respect to all or any portion of such Work, use, publish, display, reproduce, distribute, destroy, alter, retouch, modify, adapt, translate, or change such Work without providing notice to or receiving consent from Contractor. VII. INDEPENDENT CONTRACTOR The Contractor is an independent contractor. Notwithstanding any other provision of this Construction Contract, all personnel assigned by Contractor to perform Work under the terms of this Construction Contract shall be, and remain at all times, employees or agents of Contractor for all purposes. The contractor shall make no representation that it is a Town employee for any purposes. Vill. INSURANCE A. Contractor agrees to procure and maintain, at its own cost, a policy or policies of insurance sufficient to insure against all liability, claims, demands, and other obligations assumed by Contractor pursuant to this Construction Contract. At a minimum, Contractor shall procure and maintain, and Page 3 of 9 FIRESTONE < a L n n e" u KI 0 shall cause any subcontractor to procure and maintain, the insurance coverages listed below, with forms and insurers acceptable to the Town. 1. Worker's Compensation insurance as required by law. 2. Commercial General Liability insurance with minimum combined single limits of $1,000,000 each occurrence and $2,000,000 general aggregate. The policy shall be applicable to all premises and operations, and shall include coverage for bodily injury, broad form property damage, personal injury (including coverage for contractual and employee acts), blanket contractual, products, and completed operations. The policy shall contain a severability of interests provision, and shall include the Town and the Town's officers, employees, and contractors as additional insureds. No additional insured endorsement shall contain any exclusion for bodily injury or property damage arising from completed operations. B. Such insurance shall be in addition to any other insurance requirements imposed by law. The coverages afforded under the policies shall not be canceled, terminated or materially changed without at least 30 days prior written notice to the Town. In the case of any claims -made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage. Any insurance carried by the Town, its officers, its employees, or its contractors shall be excess and not contributory insurance to that provided by the Contractor. The Contractor shall be solely responsible for any deductible losses under any policy. C. Contractor shall provide to the Town a certificate of insurance as evidence that the required policies are in full force and effect. The certificate shall identify this Construction Contract. The Contractor agrees to defend, indemnify and hold harmless the Town and its officers, insurers, volunteers, representative, agents, employees, heirs, and assigns from and against all claims, liability, damages, losses, expenses, and demands, including attorney fees, on account of injury, loss, or damage, including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, which arise out of or are In any manner connected with this Construction Contract if such injury, loss, or damage is caused in whole or in part by, the act, omission, error, professional error, mistake, negligence, recklessness or other faults of the Contractor, any subcontractor of Contractor, or any officer, employee, representative, or agent of Contractor, or which arise out of a worker's compensation claim of any employee of Contractor or of any employee of any subcontractor of Contractor. The Contract Documents, which comprise the entire Agreement between the Town and Contractor concerning the Scope of Services, consist of the following: A. Exhibit to this Construction Contract: 1. Exhibit A: Scope of Work 2. Exhibit B: List of roads to be edge milled and overlayed and supporting maps Page 4 of 9 > FIRESTONE B. Performance Bond and Labor & Material Payment Bond. C. Notice of Award. D. Notice to Proceed. E. The following may be delivered or issued after the Effective Date of the Construction Contract and are attached hereto: All written amendments and other documents amending, modifying, or supplementing of the Contract Documents. There are no Contract Documents other than those listed above in this Section XII. XI. CHANGE ORDERS A. A Change Order is a written instrument issued after execution of the Agreement signed by Town and Contractor, stating their Agreement, as applicable, upon all of the following: 1. The scope of the change in the Work; 2. The amount of the adjustment to the Contract Price; and 3. The extent of the adjustment to the Contract Times(s). B. All changes in the Work authorized by applicable Change Order shall be performed under the applicable conditions of the Contract Documents. Town and Contractor shall negotiate in good faith and as expeditiously as possible the appropriate adjustment such changes. XII. MISCELLANEOUS A. Governing Law and Venue. This Construction Contract shall be governed by the laws of the State of Colorado, and any legal action concerning the provisions hereof shall be brought in Weld County, Colorado. B. No Waiver. Delays in enforcement or the waiver of any one or more defaults or breaches of this Construction Contract by the Town shall not constitute a waiver of any of the other terms or obligation of this Construction Contract. C. Integration. This Construction Contract and any attached exhibits constitutes the entire Agreement between the Parties, superseding all prior oral or written communications. D. Third Parties. There are no intended third -party beneficiaries to this Construction Contract. E. Notice. Any notice under this Construction Contract shall be in writing,and shall be deemed sufficient when personally presented or sent pre -paid, first class U.S. Mail to the Party at the address set forth on the first page of this Agreement. F. Severability. If any provision of this Construction Contract is found by a court of competent jurisdiction to be unlawful or unenforceable for any reason, the remaining provisions hereof shall remain in full force and effect. G. Modification. This Construction Contract may only be modified upon written Agreement of the Parties. Page 5 of 9 FIRESTONE � H. Assignment, Neither this Construction Contract nor any of the rights or obligations of the Parties shall be assigned by either Party without the written consent of the other. I. Governmental Immunity. The Town and its officers, attorneys and employees, are relying on, and do not waive or intend to waive by any provision of this Agreement, the monetary limitations or any other rights, Immunities, and protections provided by the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq., as amended, or otherwise available to the Town and its officers, attorneys or employees. J. Rights and Remedies. The rights and remedies of the Town under this Construction Contract are in addition to any other rights and remedies provided by law. The expiration of this Construction Contract shall in no way limit the Town's legal or equitable remedies, or the period in which such remedies may be asserted, for Work negligently or defectively performed. K. Subject to Annual Appropriation. Nothing herein shall constitute a multiple fiscal year obligation pursuant to Article X, § 20 of the Colorado Constitution. Any financial obligation of the Town Is subject to annual appropriation by its Board of Trustees. Any failure of a Board of Trustees to annually appropriate adequate monies to finance the Town's obligations under this Agreement shall terminate the Agreement upon expenditure of the appropriated funds. IN WITNESS WHEREOF, the Parties have executed this Construction Contract as of the Effective Date. Page 6 of 9 FIRESTONE ATT •ST: ri Luna Gonzalez, Interim Town Clerk AP "M: William P. Hayashi, own Attorney STATE OF COLORADO ) ss. COUNTY OF Adams 0 J. CI Marvel, Jr.; COMPANY, The foregoing instrument was subscribed, sworn to and acknowledged before me this 21st day of March , 2024 by J. C. Marvel, Jr. as MemberlManager of Brannan Sand and Gravel Company, LLC My commission expires: 17 (to twv, (SEAL) CHERYLCHENEY NOTARY PUBLIC STATE OF COLORADO NOTARY ID 19964033878 MY COMMISSION EXPIRES 1211012026 No(ary Publc Page 7 of 9 FIRESTONE I SCOPE OF WORK Contractor's Duties During the term of this Construction Contract, the Contractor shall perform the following duties, as directed by the Town: • Edge mill is approximately 7000 SY, and the overlay is approximately 2000 tons, raise manholes and valve boxes, replacement of epoxy pavement striping, replacement of thermoplastic pavement marking, traffic control, and stormwater BMP compliance as needed in Monarch Estates and Oak Meadows subdivisions: $267,198.00 Please see Exhibit B for the street list and attached maps. • Crack Patching: Only cracks Tor larger. Mill a minimum of 2' wide and 3" deep with geo-grid. 300 tons in Stoneridge, plus an additional 200 tons for R&R of concrete around manhole and valve boxes, asphalt paving, replacement of thermoplastic pavement marking, traffic control, and stormwater BMP compliance: $246,000.00 500 tons in Monarch Estates, plus an additional 300 tons for R&R of concrete around manhole and valve boxes, asphalt paving, replacement of thermoplastic pavement marking, traffic control, and stormwater BMP compliance: $383,200.00 500 tons in Oak Meadows, plus an additional 300 tons for R&R of concrete around manhole and valve boxes, asphalt paving, replacement of thermoplastic pavement marking, traffic control, and stormwater BMP compliance: $383,200.00 • Minor quanity adjustments: $10,402.00 (Contractor must receive prior approval from the Town) • Contractor shall complete the above -stated projects. • Contractor shall restripe roadway and intersections where applicable. • Contractor shall reinstall all thermoplastic markings where applicable. • Work to start no later than 6/1/2024, weather permitting. Substantial completion isexpected in 60 days, and full completion is expected in 90 days from the noticeto proceed. • Contractor shall provide and maintain all traffic control devices and measures for theproject. • Contractor shall provide for all no parking notifications as well as door knockers placedin neighbors in advance of work starting. Copy of all door knacker notices inneighborhoods will be provided to the Town for approval 72 hours prior to noticeplacement. • All Towns Standards and Specifications are to be followed to include the proceduresoutlined in the Town's Street, Curb, and Gutter Maintenance/Replacement SOP toensure stormwater compliance, including installation and maintenance of stormwatercontrol measures. hfps://www.firestoneco.gov/DocumentCenter/View/6348/Section-500— Roadway—Asphalt-Design?bidld • Contractor shall be responsible for all geotechnical services per Towns Standards andSpecifications. Page 8 of 9 FIRESTONE C O I. O Il 1 O U EXHIBIT B Roads to be edge milled and overlayed Monarch Estates • Sandy Ridge Ave- From Birch St to Barron St • Bald Eagle St from Sandy Ridge Ave to Monarch Dr • Silverleaf Ave- From Barron St to Cul-de-sac • Barron St- From Silverleaf Ave to Cud -de -sac, • Shenandoah Ave- From Silverleaf Ave to Cul-de-sac • Bedford St- From Monarch Dr to Cul-de-sac • Monarch Dr- From Bedford St to Bald Eagle St. • Bailey St- From Monarch Dr to Cul-de-sac • Belmont St- From Sandy Ridge Ave to Cul-de-sac • Autumn St- From Silverleaf Ave to Cul-de-sac Oak Meadows • Ulysses Ave- From Oak Meadows Blvd down to and including both Cul-de-saes • Oak Meadows Blvd- From Firestone Blvd 400' to Trailway Ave Page 9 of 9 FIRESTONE i i 'FIRESTONEI C O 1, O R A 1) O Monarch Estates Subdivision iT, !iw- ON y� w Crack Repair 1:-0 1 Edge Mill and *All streets marked in yellow need crack repair on cracks 2' or larger and R&R around manholes and valves until the tonnage limit is met. All street marked in purple need edge mill and overlay. Oak Meadow Subdivision J R ykf�_� , R ., ^h r r � Pn Crack Repair Edge Mill and Overlay 'All streets marked in yellow need crack repair on cracks 2" or larger and R&R around manholes and valves until the tonnage limit is met. All street marked in purple need edge mill and overlay.