HomeMy WebLinkAbout21-65 Agreement MIG, Inc. Historic Firestone Neighborhood Plan 05-26-2021RESOLUTION N0.21-65
A RESOLUTION OF THE BOARD OF TRUSTEES OF THE TOWN OF
FIRESTONE, COLORADO, APPROVING AN AGREEMENT BETWEEN THE
TOWN OF FIRESTONE AND MIG, INC. FOR THE DEVELOPMENT OF THE
HISTORIC FIRESTONE NEIGHBORHOOD PLAN
WHEREAS, the Town of Firestone ("Town") desires to engage MIG, Inc. ("Contractor")
for the purpose of developing a neighborhood plan for Historic Firestone; and
WHEREAS, the Town finds that Contractor has the expertise, qualifications, and
experience necessary to perform the duties required.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
TOWN OF FIRESTONE, COLORADO:
The Agreement between the Town of Firestone and MIG, Inc., for Professional Services,
is approved in substantially the same form as the copy attached hereto and made a part of this
resolution. The Mayor is authorized to execute the Agreement on behalf of the Town.
INTRODUCED, READ AND ADOPTED this 26th day of May, 2021.
ATTEST:
J
Bobbi Sindelar,
APPROVED AS TO
T�
t
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES (the "Agreement") is made and
entered into this 1st day of June, 2021 (the "Effective Date"), by and between the TOWN OF
FIRESTONE, a Colorado municipal corporation with an address of 151 Grant Avenue, P.O. Box 100,
Firestone, Colorado 80520 (the "Town"), and MIG, Inc., an independent contractor with a principal
place of business at 518 17th Street, Suite 630, Denver, Colorado 80202 ("Contractor") (each a
"Party" and collectively the "Parties").
WHEREAS, the Town requires professional services; and
WHEREAS, Contractor has held itself out to the Town as having the requisite expertise and
experience to perform the required professional services.
NOW, THEREFORE, for the consideration hereinafter set forth, the receipt and sufficiency
of which are hereby acknowledged, the Parties agree as follows:
I. SCOPE OF SERVICES
A. Contractor shall furnish all labor and materials required for the complete and prompt
execution and performance of all duties, obligations, and responsibilities which are described or
reasonably implied from the Scope of Services set forth in Exhibit A, attached hereto and
incorporated herein by this reference and known as: OLD TOWN FIRESTONE NEIGHBORHOOD
PLAN (A20 M905)
B. A change in the Scope of Services shall not be effective unless authorized as an
amendment to this Agreement. If Contractor proceeds without such written authorization, Contractor
shall be deemed to have waived any claim for additional compensation, including a claim based on
the theory of unjust enrichment, quantum merit or implied contract. Except as expressly provided
herein, no agent, employee, or representative of the Town is authorized to modify any term of this
Agreement, either directly or implied by a course of action.
I1. TERM AND TERMINATION
A. This Agreement shall commence on the Effective Date, and shall continue until
Contractor completes the Scope of Services to the satisfaction of the Town, or until terminated as
provided herein.
Be
Either Party may terminate this Agreement upon 30 days advance written notice.
The Town shall pay Contractor for all work previously authorized and completed prior to the date of
termination. If, however, Contractor has substantially or materially breached this Agreement, the
Town shall have any remedy or right of set-off available at law and equity.
111. .COMPENSATION
In consideration for the completion of the Scope of Services by Contractor, the Town shall
pay Contractor $78,520. This amount shall include all fees, costs and expenses incurred by
Contractor, and no additional amounts shall be paid by the Town for such fees, costs and expenses.
Contractor may submit periodic invoices, which shall be paid by the Town within 30 days of receipt.
IV. PROFESSIONAL RESPONSIBILITY
A. Contractor hereby warrants that it is qualified to assume the responsibilities and
render the services described herein and has all requisite corporate authority and professional
licenses in good standing, required by law. The work performed by Contractor shall be in accordance
with generally accepted professional practices and the level of competency presently maintained by
other practicing professional firms in the same or similar type of work in the applicable community.
The work and services to be performed by Contractor hereunder shall be done in compliance with
applicable laws, ordinances, rules and regulations.
B. The Town's review, approval or acceptance of, or payment for any services shall
not be construed to operate as a waiver of any rights under this Agreement or of any cause of action
isi
arng out of the performance of this Agreement.
C. Because the Town has hired Contractor for its professional expertise, Contractor
agrees not to employ subcontractors to perform any work except as expressly set forth in the Scope
of Services.
V. OWNERSHIP
Any materials, items, and work specified in the Scope of Services, and any and all related
documentation and materials provided or developed by Contractor shall be exclusively owned by the
Town. Contractor expressly acknowledges and agrees that all work performed under the Scope of
Services constitutes a "work made for hire." To the extent, if at all, that it does not constitute a "work
made for hire," Contractor hereby transfers, sells, and assigns to the Town all of its right, title, and
interest in such work. The Town may, with respect to all or any portion of such work, use, publish,
display, reproduce, distribute, destroy, alter, retouch, modify, adapt, translate, or change such work
without providing notice to or receiving consent from Contractor.
If the Town reuses or makes any modification to Consultant's designs, documents or work
product without the prior written authorization of Consultant, the Town agrees, to the fullest extent
permitted by law, to release the Consultant, its officers, directors, employees and sub -consultants
from all claims and causes of action arising from such uses, and shall indemnify and hold them
harmless from all costs and expenses, including the cost of defense, related to claims and causes
of action to the extent such costs and expenses arise from the Town's modification or reuse of the
documents.
The Town expressly acknowledges and agrees that the documents and data to be provided
by Consultant under the Agreement may contain certain design details, features and concepts from
the Consultant's own practice detail library, which collectively may form portions of the design for the
Project, but which separately, are, and shall remain, the sole and exclusive property of Consultant.
Nothing herein shall be construed as a limitation on the Consultant's right to re -use such component
design details, features and concepts on other projects, in other contexts or for other clients.
VI. INDEPENDENT CONTRACTOR
Contractor is an independent contractor. Notwithstanding any other provision of this
Agreement, all personnel assigned by Contractor to perform work under the terms of this Agreement
shall be, and remain at all times, employees or agents of Contractor for all purposes. Contractor
shall make no representation that it is a Town employee for any purposes.
VII. INSURANCE
A. Contractor agrees to procure and maintain, at its own cost, a policy or policies of
insurance sufficient to insure against all liability, claims, demands, and other obligations assumed by
Contractor pursuant to this Agreement. At a minimum, Contractor shall procure and maintain, and
shall cause any subcontractor to procure and maintain, the insurance coverages listed below, with
forms and insurers acceptable to the Town.
1. Worker's Compensation insurance as required bylaw.
2. Commercial General Liability insurance with minimum combined single limits of
$1,000,000 each occurrence and $2,000,000 general aggregate. The policy shall be
applicable to all premises and operations, and shall include coverage for bodily injury, broad
form property damage, personal injury (including coverage for contractual and employee
acts), blanket contractual, products, and completed operations. The policy shall contain a
severability of interests provision, and shall include the Town and the Town's officers,
employees, and contractors as additional insureds. No additional insured endorsement shall
contain any exclusion for bodily injury or property damage arising from completed
operations.
3. Professional liability insurance with minimum limits of $1,000,000 each claim and
$2,000,000 general aggregate.
B. Such insurance shall be in addition to any other insurance requirements imposed
by law. The coverages afforded under the policies shall not be canceled, terminated or materially
changed without at least 30 days prior written notice to the Town. In the case of any claims -made
policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain
such continuous coverage. Any insurance carried by the Town, its officers, its employees or its
contractors shall be excess and not contributory insurance to that provided by Contractor. Contractor
shall be solely responsible for any deductible losses under any policy.
C. Contractor shall provide to the Town a certificate of insurance as evidence that the
required policies are in full force and effect. The certificate shall identify this Agreement.
VIII. INDEMNIFICATION
A. Contractor agrees to indemnify and hold harmless the Town and its officers, insurers,
volunteers, representative, agents, employees, heirs and assigns from and against all claims, liability,
damages, losses, expenses and demands, including attorney fees, on account of injury, loss, or
damage, including without limitation claims arising from bodily injury, personal injury, sickness,
disease, death, property loss or damage, or any other loss of any kind whatsoever, which arise out
of or are in any manner connected with this Agreement if such injury, loss, or damage is caused in
whole or in part by, the act, omission, error, professional error, mistake, negligence, or other fault of
Contractor, any subcontractor of Contractor, or any officer, employee, representative, or agent of
Contractor, or which arise out of a worker's compensation claim of any employee of Contractor or of
any employee of any subcontractor of Contractor. Contractor's liability under this indemnification
provision shall be to the fullest extent of, but shall not exceed, that amount represented by the degree
or percentage of negligence or fault attributable to Contractor, any subcontractor of Contractor, or any
officer, employee, representative, or agent of Contractor or of any subcontractor of Contractor.
B. If Contractor is providing are, engineering, surveying or other design services
under this Agreement, the extent of Contractor's obligation to indemnify and hold harmless the Town
may be determined only after Contractor's liability or fault has been determined by adjudication,
alternative dispute resolution or otherwise resolved by mutual agreement between the Parties, as
provided by C.R.S. § 13-50.5-102(8)(c).
IX. ILLEGAL ALIENS
A. Certification. By entering into this Agreement, Contractor hereby certifies that, at
the time of this certification, it does not knowingly employ or contract with an illegal alien who will
perform work under this Agreement and that Contractor will participate in either the E-Verify Program
administered by the United States Department of Homeland Security and Social Security
Administration or the Department Program administered by the Colorado Department of Labor and
Employment to confirm the employment eligibility of all employees who are newly hired to perform
work under this Agreement.
B. Prohibited Acts. Contractor shall not knowingly employ or contract with an illegal
alien to perform work under this Agreement, or enter into a contract with a subcontractor that fails to
certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien
to perform work under this Agreement.
C. Verification.
1. If Contractor has employees, Contractor has confirmed the employment eligibility of
all employees who are newly hired to perform work under this Agreement through
participation in either the E-Verify Program or the Department Program.
2. Contractor shall not use the E-Verify Program or Department Program procedures
to undertake pre -employment screening of job applicants while this Agreement is being
performed.
3. If Contractor obtains actual knowledge that a subcontractor performing work under
this Agreement knowingly employs or contracts with an illegal alien who is performing work
under this Agreement, Contractor shall: notify the subcontractor and the Town within 3 days
that Contractor has actual knowledge that the subcontractor is employing or contracting with
an illegal alien who is performing work under this Agreement, and terminate the subcontract
with the subcontractor if within 3 days of receiving the notice required pursuant to subsection
1 hereof, the subcontractor does not stop employing or contracting with the illegal alien who
is performing work under this Agreement; except that Contractor shall not terminate the
subcontract if during such 3 days the subcontractor provides information to establish that
the subcontractor has not knowingly employed or contracted with an illegal alien who is
performing work under this Agreement.
D. Duty to Comply with Investigations. Contractor shall comply with any reasonable
request by the Colorado Department of Labor and Employment made in the course of an investigation
conducted pursuant to C.R.S. § 8-17.5-102(5)(a) to ensure that Contractor is complying with the terms
of this Agreement.
E. Affidavits. If Contractor does not have employees, Contractor shall sign the NO
Employee Affidavit" attached hereto. If Contractor wishes to verify the lawful presence of newly hired
employees who perform work under the Agreement via the Department Program, Contractor shall
sign the "Department Program Affidavit" attached hereto.
X. MISCELLANEOUS
A. Governinq Law and Venue. This Agreement shall be governed by the laws of the
State of Colorado, and any legal action concerning the provisions hereof shall be brought in Weld
County, Colorado.
B. No Waiver. Delays in enforcement or the waiver of any one or more defaults or
breaches of this Agreement by the Town shall not constitute a waiver of any of the other terms or
obligation of this Agreement.
C. Integration. This Agreement constitutes the entire agreement between the Parties,
superseding all prior oral or written communications.
D. Third Parties. There are no intended third -party beneficiaries to this Agreement.
E. Notice. Any notice under this Agreement shall be in writing, and shall be deemed
sufficient when directly presented or sent pre -paid, first class United States Mail to the Party at the
address set forth on the first page of this Agreement.
F. Severability. If any provision of this Agreement is found by a court of competent
jurisdiction to be unlawful or unenforceable for any reason, the remaining provisions hereof shall
remain in full force and effect.
G. Modification. This Agreement may only be modified upon written agreement of the
Parties
H. Assignment. Neither this Agreement nor any of the rights or obligations of the
Parties shall be assigned by either Party without the written consent of the other.
I. Governmental Immunity. The Town and its officers, attorneys and employees, are
relying on, and do not waive or intend to waive by any provision of this Agreement, the monetary
limitations or any other rights, immunities or protections provided by the Colorado Governmental
Immunity Act, C.R.S. § 24-10-101, et seq., as amended, or otherwise available to the Town and its
officers, attorneys or employees.
J. Rights and Remedies. The rights and remedies of the Town under this Agreement
are in addition to any other rights and remedies provided by law. The expiration of this Agreement
shall in no way limit the Town's legal or equitable remedies, or the period in which such remedies
may be asserted, for work negligently or defectively performed.
K. Subject to Annual Appropriation. Consistent with Article X, § 20 of the Colorado
Constitution, any financial, obligation of the Town not performed during the current fiscal year is
subject to annual appropriation, shall extend only to monies currently appropriated, and shall not
constitute a mandatory charge, requirement, debt or liability beyond the current fiscal year.
L. Representative Authority. Each person signing this Agreement represents and warrants
that he or she is duly authorized and has the legal capacity to execute the Agreement.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date.
Town
ATTEST:
down Clerk
APPROVED AS TO
William P!
OF FIRESTONE, COLORADO
bi Sindelar, Mayor
CONTRACTOR
Jay Renkens, Principal, MIG, Inc.
NO EMPLOYEE AFFIDAVIT
To be completed only if Contractor has no employees
1. Check and complete one:
❑ I, am a sole proprietor doing business as
I do not currently employ any individuals. Should I employ any
employees during the term of my Agreement with the Town of Firestone (the "Town"), I certify that I
will comply with the lawful presence verification requirements outlined in that Agreement.
OR
❑ I, am the sole owner/member/shareholder of
a [specify type of entity —
i.e., corporation, limited liability company], that does not currently employ any individuals. Should I
employ any individuals during the term of my Agreement with the Town, I certify that I will comply
with the lawful presence verification requirements outlined in that Agreement.
2. Check one.
❑ I am a United States citizen or legal permanent resident.
The Town must verify this statement by reviewing one of the following items:
■ A valid Colorado driver's license or a Colorado identification card;
■ A United States military card or a military dependent's identification card;
■ A United States Coast Guard Merchant Mariner card;
■ A Native American tribal document;
■ In the case of a resident of another state, the driver's license or state -issued
identification card from the state of residence, if that state requires the applicant to
prove lawful presence prior to the issuance of the identification card; or
■ Any other documents or combination of documents listed in the Town's "Acceptable
Documents for Lawful Presence Verification" chart that prove both Contractor's
citizenship/lawful presence and identity.
OR
❑ I am otherwise lawfully present in the United States pursuant to federal law.
Contractor must verify this statement through the federal Systematic Alien Verification of
Entitlement ("SAVE") program, and provide such verification to the Town.
Signature
Date
DEPARTMENT PROGRAM AFFIDAVIT
To be completed only if Contractor participates in the Department of Labor Lawful Presence Verification Program
I, , as a public contractor under contract with the Town of
Firestone (the "Town"), hereby affirm that;
1. I have examined or will examine the legal work status of all employees who are
newly hired for employment to perform work under this public contract for services ("Agreement")
with the Town within 20 days after such hiring date;
2. I have retained or will retain file copies of all documents required by 8 U.S.C. §
1324a, which verify the employment eligibility and identity of newly hired employees who perform
work under this Agreement; and
3. I have not and will not alter or falsify the identification documents for my newly hired
employees who perform work under this Agreement.
Signature Date
STATE OF COLORADO )
ss.
COUNTY OF )
The foregoing instrument was subscribed, sworn to (or affirmed) before me this _day. of
_, 2020, by as of
My commission expires:
(SEAL)
Notary Public
Exhibit A
Scope of Work
The scope of work to develop Old Town Firestone's Neighborhood Plan (Neighborhood Plan) is built
around four phases that are generally anticipated to take place in the following timeframes:
• Phase 1: Organize, June 2021
• Phase 2: Visualize, June —July/early August 2021
• Phase 3: Strategize, August —September 2021.
• Phase 4: Realize, October — November 2021
The process described below will require the development of interim products and public outreach and
engagement throughout the planning process. The project is scoped as a collaborative planning process
with the Town providing background materials/data, outreach and engagement logistics and support,
social media, website postings, collateral material production, and assistance with community meetings
and presentations to the Planning & Zoning Commission and the Board of Trustees. The MIG Team will
also rely on staff to participate in regular coordination meetings, strategic work sessions and to provide
feedback on draft deliverables. Feedback on interim deliverables will be incorporated into the Draft and
Final Plan.
MIG's Project Focus:
• Lead community outreach to ensure the Neighborhood Plan is uniquely Firestone
• Provide creative and innovative planning and design to meet the community's vision
• Develop high -quality renderings and graphics to help visualize key recommendations
• Establish a guiding document for staff and elected officials
• Provide a Site Master Plan for the former Town Hall Site
• Deliver a Final Neighborhood Plan in approximately &7 months
Phase 1: Organize
The first phase will establish a strong baseline for the planning process including an analysis of existing
conditions and creation a public engagement strategy.
1.1 Staff Meeting: Project Kickoff and Tour
The MIG Team will conduct a meeting and the Town will lead a neighborhood tour to kick off the
project. The purpose of the meeting is to refine the desired project outcomes engagement
strategies, and project schedule. The purpose of the Tour is to discuss first impressions of the
neighborhood conditions and identify project opportunities and challenges with Staff. Following
the meeting, MIG will provide a refined project schedule that defines timing and responsibilities
for key tasks.
Assumptions:
• 2-hour neighborhood tour and meeting with Town Staff
• 3 MIG staff in attendance
1.2 Background Information Review
MIG will review material transferred to us, including but not limited to GIS data, Development
Code, URA, policies and standards, other Town plans, market data, development plans, utility
and environmental information, and any available site plans and as-builts for public property,
parks and rights -of -way. Information from this background review will be incorporated into Task
1.4, The State of Old Town Firestone Brief.
Assumptions:
• MIG will prepare and deliver an information request letter with an easy link to upload
files
• All materials are shared with MIG within 2 weeks of Town receiving the request letter
1.3 Public Engagement Schedule and Strategy
Staff will supply an initial schedule, based on the final scope, to MIG and for review. Based on
the schedule, MIG will suggest public engagement strategies to further define the direction and
intent of community outreach throughout the planning process.
Assumptions:
• Staff will provide a draft schedule
• MIG will make revisions to the draft schedule as needed
• MIG and Town Staff will discuss the approach to public outreach during a 30-minute
phone call
1.4 The State of the Old Town Firestone Brief
Phase 1 data will be summarized in a short, attractive summary memo about the
neighborhood's existing physical conditions, demographic and socioeconomic data, and
resources that support a vibrant new activity center and neighborhood vitality. This task will be
professional opinions and evaluation on what the data is indicating about the neighborhood and
how it plays into strategies and actions of the plan. MIG will provide direction to what data is
desired for additional analysis. Staff will provide mapping as well as data for evaluation.
Assumptions:
• MIG will provide a draft document in Microsoft Word
• MIG will make one round of revisions based one consolidated set of Town comments
• Staff will produce existing conditions maps
• Staff will share source map files (GIS and stylized versions) for data evaluation and Phase
3 assessments
1.5 Phase 1 Project Management and Administration
This task includes hour long bi-weekly project progress calls (via Zoom), emails, project
administration, invoicing, communication, and coordination for Phase 1. Phase 1 is anticipated
to span 4 weeks - two (2) bi-weekly calls are anticipated and one (1) invoice round during phase
1.
Assumptions:
• 1 MIG staff will attend each bi-weekly call
• Invoices will be provided monthly
Phase 1 MIG Deliverables
• Information Request Letter/Upload Portal
• Review the Project Schedule and revise public outreach dates/events as needed
• State of Old Town Firestone Brief
Phase 1 Town Responsibilities
• Background materials, including GIS data, project photos, demographics, etc.
• Mapping for State of Old Town Firestone Brief
• Web postings and social media
• Document review and consolidated comments
Phase 2: Visualize
The second phase will involve establishing a community vision, setting measurable goals, as well as
developing standards and guidelines for the neighborhood that will direct the development of the Plan
and implementation.
2.1 Visioning Pop -Up Toolkit
MIG will design up to four interactive display boards that the Town can use at community
festivals and events. In addition, MIG will staff one in -person pop-up event with one MIG staff
member. Town Staff will set up and man additional pop-up events as intercepts at existing town
events such as the Wh at Firestone and Food and Flick Fridays. The intent of this set of outreach
activities is to determine desire and appetite for different uses, public space, building types,
architectural vernacular, streetscape treatments, etc.
Assumptions:
• MIG will provide up to four (4) boards with precedent imagery
• One (1) MIG staffwill attend one (1) popup event
• MIG will provide a set of questions to guide pop-up facilitator on what information is
desired from each board
• Town Staff will plot/print and provide additional pop-up materials deemed
appropriate/necessary (tent for shade, table, chairs, raffle prize, giveaways, etc.)
• Town will market the events and summarize the feedback from all events
2.2 Focus Groups: Issues, Opportunities and Challenges
MIG will lead up to two in -person focus groups consisting of neighborhood and Town
representatives such as residents, business owners and other community leaders. Final focus
group topics will be issues to address in the plan and plan vision but will likely frame discussions
around the testing of potential interventions and improvements to the Old Town Firestone
study area. This task will be held immediately prior to the community meeting in Task 2.3 to
combine trips.
Assumptions:
• MIG will provide two (2) MIG Staff
• Focus Group will be 45 minutes with 15 minutes between focus groups if 2 are. held or
both will be held at the same time with one MIG Staff per group
• Town will provide a room at Town Hall for conducting focus groups
2.3 Community Meeting #1: Project Introduction, Issue &Opportunities Identification and Vision
MIG and the Town will collaborate in facilitating a Project Introduction Community Meeting at
Town Hall. The meeting will include introductions to two (2) members of the MIG project team,
a short overview presentation, discussion on issues/opportunities/vision, a question and answer
period, and a facilitated discussion about what participants would like to see in the Old Town
Firestone planning area as well as issues to consider.
Assumptions:
• Town Staff will schedule and promote the Community Meeting; Town Staff will also
provide any refreshments available at the meeting
• MIG will prepare a draft presentation for the meeting and Town Staff will contribute
content and edit as appropriate
• Two to three (2-3) MIG staff will facilitate the meeting
• MIG will prepare a summary of the Community Meeting
2.4 Draft Findings and Emerging Goals and Priorities
MIG will review summarize the finding from the neighborhood tour, pop-up events to date,
focus group(s), and community meeting #1 and draft an initial neighborhood vision consisting of
goals and priorities for the planning area. These goals and priorities will be used to frame the
key elements of the Plan as defined in Task 3 and the Draft and Final Plan as defined in Task 4.
The Town will provide one set of edits and comments.
Assumptions:
• MIG will prepare a graphically pleasing one- to two -page document summarizing the
goals and priorities for use throughout the remainder of the planning and design
process, as well as for inclusion in the Draft and Final Plan
2.5 Joint Board of Trustees and Planning &Zoning Commission Meeting and Materials
MIG will present findings of Phases 1 & 2 to the Board of Trustees and Planning & Zoning
Commission in a joint meeting. Staff will assist in the presentation.
Assumptions:
• MIG will provide one set of presentation and packet materials for the meeting
• One (1) MIG staff will present the findings to the Town Board and Planning &Zoning
Commission in a joint meeting
• One (1) MIG staff will take notes during the meeting
• Town Staff will present the findings to any other groups as deemed appropriate
• MIG will provide a debrief of comments heard during the Town Board / Planning &
Zoning Commission meeting
2.6 Phase 2 Project Management and Administration
This task includes 1-hour long bi-weekly project progress calls (via Zoom), emails, project
administration, invoicing, communication, and coordination for Phase 2. Phase 2 is expected to
span 4-5 weeks and include 3 bi-weekly calls and 1 or 2 invoicing rounds.
Assumptions:
• 1 MIG staff will attend each bi-weekly call
• Invoices will be provided monthly
Phase 2 MIG Deliverables
• Draft Old Town Firestone Neighborhood Vision
• Pop-up intercept event boards (pdf) and question guide
• Draft Goals and Priorities one- to two -pager
• Meetings Agendas and Materials (Focus group(s), Community Meeting #1 and Town Board / P&Z
meeting)
• Meeting summaries (Focus group(s), Community Meeting #1 and Town Board / P&Z meeting)
Phase 2 Town Responsibilities
• Outreach advertising/promotion
• Scheduling, hosting, summarization, and facilitating pop-up activities or focus groups above and
beyond those identified in the scope of work
• Printing/plotting outreach and meeting materials
• Assistance with Board/Commission updates
• Document review and consolidated comments
• Phase 2 engagement summary suitable for inclusion into the Neighborhood Plan's Appendix
Phase 3: Strategize
In the third phase, the established goals and priorities will be taken into more detailed planning and
design to develop a preliminary set of recommendations and visual concepts. Those recommendations
will be further prioritized and revised based upon community and key stakeholder inputs.
3.1. Draft Priority Projects &Opportunities Matrix and Map
MIG will produce a map of the proposed projects in and around Old Town Firestone based on
feedback from Phase 2. This map will show both existing and potential locations for
development, public space and transportation improvements. This map will be accompanied by
a projects matrix that will be incorporated into the implementation strategy. Together, these
deliverables will inform tasks 3.3 — 3.7 and be the touchstone for the Catalytic Projects Design
Worksession.
Assumptions:
• MIG will provide a draft map and refine it based on one round of consolidated
comments from the Town
3.2. Catalytic Projects Design Worksession
MIG will organize and facilitate one (1) half -day (3 hour) design worksession at Town Hall during
Phase 3 of the planning effort. The focus will be on land use, development types, and sketch
level concepts for Grant Avenue, Buchanan Avenue, First Street, and a new Town plaza or
square.
Assumptions:
• MIG will plan the design worksession and provide the necessary base materials
• Base materials will be derived from previous phases and will include sketch level
concepts developed in tasks 3.3-3.4
• MIG will facilitate the design worksession
• Town Staff will schedule the worksession and promote the worksession
• MIG will plot posters and 20 handouts
• Town Staff will print/plot any extra posters and handouts
• Town Staff will provide any refreshments provided during the design worksession
3.3. Land Use, Circulation and Parking Strategy
MIG will build on the Priority Projects map in Task 3.1 to develop a preliminary preferred land
use map that will also include a circulation strategy incorporating existing roadways and new
connections critical to the long-range vision for Old Town Firestone.
To the extent that they are included in the community's vision for Old Town, MIG will also
identify any recommended improvements to and/or addition of alleys in the Old Town planning
area. An important aspect of this task will be landing on a short- and long-term parking strategy
for any commercial, civic and/or mixed -use development in the area.
MIG will work with Town Staff to articulate an implementation strategy, including:
• Identify appropriate zoning designations and/or adjustments to zoning district
definitions to support the future land use and vision for the built form
• Define strategies to partner, regulate, and leverage/purchase land
• Determine the Town's role in facilitation of redevelopment and development activities
(land swaps, relocation program/s, etc.)
Assumptions:
• MIG will provide a draft land use and circulation map and refine it based on one round
of consolidated comments from the Town
• MIG and Town Staff will use the first design worksession to outline the overall strategy
and regularly scheduled bi-weekly calls to further discuss and refine the strategy
• MIG will provide a memo brief summarizing the key points of the Land Use, Circulation
and Parking Strategy
3.4. Streetscape and Public Space Concepts
MIG will prepare design concepts for Grant Avenue, First Street (north and south of Grant
Avenue), and Buchanan Avenue. The concepts will be informed by the Town's street design
standards and will include typical sections, plan view diagrams of key intersections and
transitions, as well as up to two photo -simulations depicting major streetscapes.
MIG will also identify a location for a public gathering space along or adjacent to First Avenue
and/or Buchanan Avenue to support the historic commercial strip in Old Town. MIG will prepare
a plan view diagram, or photo simulation to help visualize the public space.
Assumptions:
• MIG will provide a draft of all materials outlined above and refine them based on one
round of consolidated comments from the Town
3.5. Gateways and Public Art Concepts
MIG will develop gateway and public art concepts for access points to Old Town Firestone from
Colorado Boulevard and the Firestone Trail. It is expected that this will include two (2) gateway
treatments and sets of recommendations corresponding to existing and new access points
aligning with McClure Avenue and Grant Avenue. Each gateway concept will also include
concepts for public art integration and be illustrated using photo precedents and a hand sketch,
photo -simulation, or 3D model (one illustration for each gateway for a total of two (2). This task
will set the stage for a follow up planning process on gateways for the Town.
Assumptions:
• MIG will provide a draft of all materials outlined above and refine them based on one
round of consolidated comments from the Town
3.6. Undeveloped/Annexed Areas Concept Framework
MIG will develop conceptual high-level land use framework diagrams for the undeveloped
properties within the Old Town Firestone planning area. These will include the southwest corner
of Grant Avenue and Frontier Street, as well as the property east of First Street and north of the
existing Town Hall. The deliverable for the two sites will include an annotated and a general land
use and circulation diagram of how potential developments can implement the community's
vision and tie into adjacent existing and planned development.
Assumptions:
• MIG will provide a draft of all materials outlined above and refine them based on one
round of consolidated comments from the Town
3.7. Former Town Hall Site Master Plan and Planning Level Cost Estimates
MIG will develop two preliminary sketch -level concepts for the former Town Hall site and then
work with Town Staff and the Steering Committee to select and refine a preferred alternative.
MIG will prepared plan view, perspective view and street level renderings for the preferred
concept. The preferred concept for the Town Hall site will provide sufficient detail for MIG to
prepare planning -level cost estimation.
Assumptions:
• MIG will provide a draft of all materials outlined above and refine them based on one
round of consolidated comments from the Town
3.8.. Community Meeting #2: Project Priorities
MIG and the Town will collaborate in facilitating a second Community Meeting at Town Hall. The
meeting will include a short overview presentation of draft concepts from Tasks 3.3 — 3.7, a
question and answer period, and a facilitated discussion. The formal meeting portion of the
meeting will likely be bookended by open house sessions using posters on boards and easels.
Assumptions:
• Town Staff will schedule and promote the Community Meeting; Town Staff will also
provide any refreshments available at the meeting
• MIG will prepare a draft presentation for the meeting and Town Staff will contribute
content and edit as appropriate
• Two to three (2-3) MIG staff will facilitate the meeting
• Town Staff will print/plot any materials necessary for the meeting
• MIG will prepare a summary of the Community Meeting
3.9. Joint Board of Trustees and Planning & Zoning Commission Meeting and Materials
MIG will present the findings of Phase 3 to the Board of Trustees and Planning & Zoning
Commission in a joint meeting. This meeting will summarize the input received and convey the
anticipated direction of the plan to the Board and Commission. It is meant to be used as a check
in with the Board and determine if the plan is going in the desired direction prior to outlining the
document.
Assumptions:
• MIG will provide one set of presentation and packet materials for the meeting
• Town Staff will present to any other groups as deemed appropriate beyond the Town
Board and Planning & Zoning Commission
• MIG will provide a debrief of comments heard during the design worksession and the
Town Board and Planning & Zoning Commission meeting
3.10. Phase 3 Project Management and Administration
This task includes hour long bi-weekly project progress calls (via Zoom), emails, project
administration, invoicing, communication, and coordination for Phase 3. Phase 3 is expected to
span 6 to 8 weeks. Four bi-weekly calls and two invoicing rounds are anticipated.
Assumptions:
• 1 MIG staff will attend each bi-weekly call
• Invoices will be provided monthly
Phase 3 MIG Deliverables
• Draft Priority Projects Matrix and Map.
• Draft and Final Land Use and Circulation Map (1)
• Streetscape Visualizations (4 sections, 2 diagrams, 2 photo -rims)
• Public Space Visualizations (1)
• Gateway Photo -simulation (1 per gateway, 2 total)
• Public Art Photo Precedents
• Undeveloped/Annexed Areas Concept Framework Diagrams (2)
• Former Town Hall Site Master Plan Illustrative (1)
• Former Town Hall Site Planning Level Cost Estimates
• Meetings and Worksession Agenda and Materials
• Board/Commission meetings
• Meeting summaries
Phase 3 Town Responsibilities
• Document review and consolidated comments
• Phase 3 engagement summary suitable for inclusion into the Neighborhood Plan's Appendix
• Assistance at meetings, additional material preparation
Phase 4: Realize
In the fourth and final phase, an implementation strategy will be developed, and a Draft and Final Old
Town Firestone Neighborhood Plan will be taken through the adoption process.
4.1. Draft Implementation Strategy
MIG will collaborate with Town Staff to develop a draft Implementation Strategy that will
include:
• Potential magnitude of order costs of projects and programs tied to the goals and
catalytic projects (typical costs will only be developed for public projects and per square
foot or per linear foot estimates will be used for all projects other than for the concept
the former Town Hall site);
• Viable sources of funds for implementation delineated by project type;
• Project/program timeline;
• Project leads and/or partners;
Projects and programs will be evaluated for cost versus benefit, potential cumulative effect,
potential to leverage resources, capacity building, and concentration of resources.
Assumptions:
• MIG will provide a draft implementation strategy in Microsoft Word in a form
appropriate for inclusion in the Draft and Final Plan. MIG will make one set of edits to
the Implementation Strategy prior to inclusion in the Draft Plan based on one round of
consolidated comments from the Town
4.2. Draft Standards and Guidelines
MIG will prepare recommendations for planning area standards and guidelines based on the
Town Development Code and Phase 1, 2 and 3 findings. MIG's approach to this task will include:
• Delineating critical intent statements for key catalytic projects;
• Reviewing and providing recommendations for any necessary changes to the
development code (with assistance from Staff on what may need amending) and/or
its application specific to Old Town;
• Outlining design guideline parameters for existing or new portions of Old Town.
Assumptions:
• MIG will prepare a draft version of the Standards and Guidelines in Microsoft Word for
Town review
• Any exhibits included to support the recommendations will be provided in a separate
PDF document
• Town edits will be incorporated into the Public Draft Neighborhood Plan
4.3. Public Draft Old Town Firestone Neighborhood Plan
MIG will create a full draft Neighborhood Master Plan for internal review. MIG will incorporate
one consolidated set of comments from staff into a Public Draft Neighborhood Plan suitable for
public circulation and review. MIG will provide web and print ready PDF files of the formatted
plan document. MIG will also provide formatted spreadsheet for Town Staff to collect and
organize comments on the public draft Plan. It is anticipated that the Neighborhood Plan will be
highly graphic with text limited to introducing, explaining and annotating key ideas and projects.
MIG will target a 35-50 page plan document.
Assumptions:
• MIG will prepare a draft version of the Plan in Microsoft Word for Town review
• Exhibits will be provided in a separate PDF document for the initial internal review draft
• Town Staff will distribute the Public Draft Plan and collect comments
• Edits to the Public Draft Plan will be incorporated into the Final Neighborhood Plan
4.4. Community Meeting #3 and Joint Board of Trustees and Planning &Zoning Commission
Update
MIG and Town Staff will collaborate in facilitating a final community meeting / Board &
Commission update. The meeting will include a short overview presentation of the Public Draft
Plan and key changes identified during the public review period, a question and answer period,
and a facilitated discussion. MIG will provide presentation materials to present findings to the
Board of Trustees and Planning Commission.
Assumptions:
• Town Staff will schedule and promote the Community Meeting/Board &Commission
update; Town Staff will also provide any refreshments available at the meeting
• MIG will prepare a draft presentation for the meeting and Town Staff will contribute
content and edit as appropriate
• MIG will prepare a summary of the meeting
• MIG will provide one set of presentation and packet materials for the meeting
• MIG will present to the Board of Trustees, Planning & Zoning Commission
• Town Staff will present to any other groups as deemed appropriate
4.5 Final Old Town Firestone Neighborhood Plan
Based on an agreed upon set of changes (incorporating community, Board of Trustees, and
Planning & Zoning Commission comments and edits), MIG will finalize the Neighborhood Plan as
a guiding document for Staff and the community.
Assumptions:
• MIG will provide web and print ready PDF files of the Final Plan document.
4.6 Draft and Final "Plan on a Page"
MIG will produce an attractive tri-fold document to highlight components of the Neighborhood
Plan and market development opportunities and planned public investments in Old Town
Firestone.
Assumptions:
• MIG will provide a draft "Plan on a Page" and refine it based on one round of
consolidated comments from the Town
• MIG will provide web and print ready PDF files of the Final "Plan on a Page" document
4.7 Final Deliverables Package
MIG will prepare a package and share all final deliverables (including graphics) as individual files
so that the Town may use and repurpose them as necessary.
Assumptions:
• MIG will provide a link with easy to follow instructions for downloading all project files
4so Phase 4 Project Management and Administration
This task includes hour long bi-weekly project progress calls (via Zoom), emails, project
administration, invoicing, communication, and coordination for Phase 4. Phase 4 is expected to
span 8 weeks; 4 bi-weekly meetings and 2 invoicing session are expected.
Assumptions:
• 1 MIG staff will attend each bi-weekly call
• Invoices will be provided monthly
Phase 4 MIG Deliverables
•. Draft Implementation Strategy
• Draft Standards and Guidelines
• Draft Old Town Firestone Neighborhood Plan
• Board meeting summary notes
• Final Old Town Firestone Neighborhood Plan
• Draft and Final "Plan on a Page"
• Final Presentation Meeting Materials
• Final Deliverables Package
Phase 4 Town Responsibilities
• Phase 4 engagement summary suitable for inclusion into the Neighborhood Plan's Appendix
• Document review and consolidated comments
• Board/Commission meetings and hearings for plan adoption after final community / Board &
Commission meeting
• Draft Plan Review —public process
M Cal
Town of Firestone Old Town Firestone Neighborhood Plan
e s t i m a t e d p r o j e c t c o s t
1.1 Staff Meeting: Project Kickoff and Tour
18 $2,765
$225
$2,990
1.2
Background Information Review
13
$1,380
$1,380
1.3
Public Engagement Schedule and Strategy
6
$610
$610
1.4
State of the Old Town Firestone Brief
26
$2,790
$2,790
1.5
I Phase 1 Project Management and Administration
7
$775
$775
Subtotal
70
$8,320
$225
$8,545
Task 2: Visualize
2.1 Visioning Pop -Up Toolkit
26
$2,650
$75
$2,725
2.2
Focus Groups: Issues, Opportunities and Challenges
5
$845
$845
2.3
Community Meeting #1
32
$3,720
$225
$3,945
2.4
Draft Findings and Emerging Goals and Priorities
12
$1,560
$1,560
2.5
Joint Board of Trustees and Planning & Zoning Commission Meeting and Materials
17
$1,715
$75
$1,790
2A
Phase 2 Project Management and Administration
9
$1,005
$1,005
Subtotal
101
1 $11,495
$375.
$11,870
Task 3: Strategize
3.1 Draft Priority Projects Matrix and Map
20
$1,920
$1,920
3.2
Catalytic Projects Design Worksession
28
$4,040
$325
$4,365
3.3
Land Use, Circulation and Parking Strategy
34
$3,980
$3;980
3.4
Streetscape and Public Space Concepts
38
$3,660
$3,660
3.5
Gateways and Public Art Concepts
23
$2,420
$2,420
3.6
Undeveloped/Annexed Areas Concept Framework
26
$2,605
$2,605
$5,170
3.7
Former Town Hall Site Master Plan and Costs
50 $5,170
32 $3,900
18 $2,400
13 $1,445
282 $31540
3.8
Community Meeting #2: Project Priorities
$225
$4,125
3.9
Joint Board of Trustees and Planning & Zoning Commission Meeting and Materials
$125
$2,525
3.10
Phase 3 Project Management and Administration
$1,445
Subtotal
$675
$32,215
Task 4: Realize
4.1 Draft Implementation Strategy
35 $4,445
$4,445
4.2
Draft Standards and Guidelines
35
$4,175
$6,340
$3,260
$4,175
4.3
Public Draft Old Town Firestone Neighborhood Plan
66
$6,340
4.4
Community Meeting #3 and Joint Board of Trustees and Planning & Zoning Commission Update
28
$225
$3,485
4.5
Final Old Town Firestone Neighborhood Plan
36
$3,650
$3,650
4.6 113raft
and Final "Plan on a Page"
19
$2,000
$2,000
4.7
Final Deliverables Package
3
$275
$275
4.8
Phase 4 Project Management and Administration
13
$1,445
$1,445
Subtotal 235 $25,590 $225 $25,815
Subtotal Professional Time and Costs 688 00
5% Markup (Direct Costs/Administrative) $75.00