HomeMy WebLinkAbout24-73 Approving Change Order 1 Agreement between the Town and Short Elliot Hendrickson for Preconstrruction for WCR 26 and LCD Bridge ReplacementAPPROVED AS TO FARM:
William y i, T Attorney
RESOLUTION NO.24-73
A RESOLUTION OF THE BOARD OF TRUSTEES OF THE TOWN OF
FIRESTONE, COLORADO APPROVING CHANGE ORDER #1 TO THE
AGREEMENT BETWEEN THE TOWN OF FIRESTONE AND SHORT
ELLIOT HENDRICKSON, INC FOR PRECONSTRUCTION AND
CONSTRUCTION ADMINISTRATIVE SERVICES FOR THE WELD
COUNTY ROAD 26 AND LAST CHANCE DITCH BRIDGE
REPLACEMENT PROJECT
WHEREAS, upon adoption of Resolution No. 24-73 the Town of Firestone ("Town") and
Short Elliott Hendrickson Inc. ("Hendrickson") entered into an Agreement for Preconstruction
and Construction Administrative Services for the Weld County Road 26 ("Road 26") and Last
Chance Ditch Replacement Project ("Project"); and
WHEREAS, upon Hendrickson's initial Right -of -Way ("ROW") research it was
determined that Road 26's centerline was not centered in the Town's existing ROW; and
WHEREAS, Hendrickson must therefore perform additional ROW acquisition, survey,
environmental, permitting and review tasks as set forth in the Change Order; and
WHEREAS, as such work is necessary to complete the Project, staff recommend that the
Board of Trustees approve Change Order # 1.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
TOWN OF FIRESTONE, COLORADO:
Change Order #1 of the Preconstruction and Construction Administrative Services for the
Weld County Road 26 and Last Chance Ditch Bridge Replacement Project is approved in
substantially the same form as the copy attached hereto and made a part of this resolution and the
Mayor is authorized to execute the Change Order on behalf of the Town.
INTRODUCED, READ AND ADOPTED this nAay of July, 2024.
TOWN OFF E, COLORADO
A EST: "bon Con c J ayor
Missy Carranco, Deputy Town Clerk ! gTONc
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CHANGE ORDER
No. 1
Date of Issuance: Effective Date:
Project: Owner: Town of Firestone Owner's Contract No.: S2023-9237
WCR 26 and Last Chance Ditch Bridge
Replacement Design
Contract: Date of Contract: 12/13/2023
Consultant: Short Elliott Hendrickson Inc. (SEH) Engineer's Project No.:
The Contract Documents are modified as follows upon execution of this Change Order:
Description: ROW acquisition services including 404 permit figures and application documents and test hole survey and logs for additional
test holes.
Attachments (list documents supporting change): Contract Change Order Request Proposal from SEH.
CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES:
Original Contract Price: Original Contract Times: ❑ Working days ❑ Calendar days
Substantial completion (days or date):
$249,884.00 Ready for final payment (days or date):
[Increase] from previously approved Change Orders No. [Increase] [Decrease] from previously approved Change Orders
to No . : No. to No. :
$0.00
Contract Price prior to this Change Order:
$249,884.00
[Increase] of this Change Order:
$61,488.00
Contract Price incorporating this Change Order:
$311,372.00
RECOMMENDED:
Cgfa'.y 9n.&I Nl' Haasis, PE
oN: c=us• E=nnazeresmnaw5da.
Nathan Haasis, PE T�notF,at� a.ou=��;�•
CHI Nathan Haass, PE'
By; Oa e:2024 02.2i 14 4fi3 -0bV0
Engineering (Authorized Signature)
Date: 07/24/2024 /
Substantial completion (days):
Ready for final payment (days):
Contract Times prior to this Change Order:
Substantial completion (days or date):
Ready for final payment (days or date):
[Increase] [Decrease] of this Change Order:
Substantial completion (days or date): _
Ready for final payment (days or date):_
Contract Times with all approved Change Orders:
Substantial completion (days or date):
Ready for final payment (days or date):
ACCEPTS- ,/ ACCEPTED:
i /
4L
By: By:
ayor (A thorize Signatur Consultant (Authorized Signature)
'f (j 07/18/2024
Date: O-7 - 2 ` ~ A A Date:
Building a Better World
for All of Us"
July 17, 2024
Kiran Busal, PE
Project Manager, Civil Engineer —Town of Firestone
RE: Proposal for addition professional services for the WCR 26 over Last Chance Ditch structure
replacement project.
Kiran:
Short Elliott Hendrickson Inc. (SEH) appreciates the opportunity to provide a proposal for additional
professional services to the current structure replacement design project for the structure carrying Weld
County Road 26 over Last Chance Ditch. The services included in this proposal are additional to the
services included in the original design scope. They have been determined to be needed to complete the
design of the project based on information collected in preparation for the FIR level submittal for the
project. The vertical utility locating (potholes) are in addition to the pothole quantities included in the
original proposal and based on horizontal locating and records research performed to this stage of the
project. The ROW services were not anticipated at the onset of the project and were determined to be
needed after survey and ROW research determined the existing road centerline was not centered in the
existing Town ROW. The 404 permit was not anticipated to be needed because the waterway is an
irrigation ditch but has been determined to be required by CDOT.
Professional services scope for each site includes:
1. Project Management
a. General coordination/correspondence related to additional services
b. Subconsultant contracting/coordination/management
c. ROW Plan Review (ROWPR) meeting with CDOT
2. Professional services during design phase
a. ROW plans in CDOT format for acquisition from 2 parcels
b. CDOT ROW Plan review comment incorporation (2 Rounds of comment incorporation
included)
c. Legal Descriptions (4 Total including 2 ROW Acquisition and 2 Temporary Easements)
d. ROW staking (1 site visit to stake proposed ROW for property owner meetings)
e. QL-A testholes — 6 holes in addition to the originally anticipated scope
f. Testhole survey and logs for 6 additional test holes.
g. ROW Acquisition services including Title Reports for/from 2 properties (See attached
proposal from Western States Land Services, LLC.)
Engineers I Architects I Planners I Scientists
Short Elliott Hendrickson Inc., 2000 South Colorado Boulevard, Suite 6000, Colorado Center Tower One, Denver, CO 80222-7938
SEH is 100% employee -owned I sehinc.com 1 720.540.6800 1 800.490.4966 1 888.908.8166 fax
Town of Firestone
WCR 26 over Last Chance Ditch
July 17, 2024
h. 404 Permit including permit application by Tiglas Ecological Services and supplemental
support by SEH for related design content, supplemental figures, and impact quantity
calculations.
3. Professional services during construction phase
a. Setting ROW monuments (up to 6 total) for new ROW corners, performed after
Contractor has substantially completed construction.
Deliverables:
1. Pothole logs and incorporation into plan sheets for additional potholes
2. CDOT format ROW plans and CDOT review comment response documentation
3. 404 permit figures and application documents
4. Title Reports for 2 parcels, assuming 1 re -order for each parcel
5. ROW acquisition documentation in accordance with CDOT acquisition requirements
Scope Assumptions and Exclusions:
I. Anything not explicitly included in the scope is explicitly excluded from the scope.
2. This proposal is based on the attached preliminary ROW exhibit. This exhibit is preliminary and
the extents of the acquisition and easements may change.
3. The proposal is based on ROW acquisition and temporary easements from 2 properties.
4. The ROW scope assumes waiver valuations are appropriate for the ROW acquisition services,
and appraisals are not included. 2 independent appraisal reviews are included if the property
owner(s) choose to perform their own appraisal(s). The appraisal reviews are required to comply
with the CDOT ROW process.
5. The 404 permit is assumed to be a Nationwide Permit (NWP).
Costs: Our anticipated not -to -exceed fee including labor and expenses for the services included in this
proposal are provided in an attachment to this letter.
Schedule: Adding ROW acquisition services to the design scope will extend the duration of the project.
ROW acquisition duration can vary significantly depending on many factors, so it is challenging to
estimate. ROW acquisition could extend the project by up to 6-12 months, but we anticipate for this
project it will be on the shorter side of this duration. SEH will incorporate ROW acquisition into the
project design schedule and share with the Town at appropriate project milestones.
Additional Services: We will also furnish such Additional Services as you may request. Payment for
additional services shall be based on the time required to perform the services and the billable rates for
the employees engaged directly on the project, plus charges for expenses and equipment. Additional
services will only be performed after receiving written authorization for such services from the Town.
SEH appreciates the opportunity to present this proposal to the Town of Firestone. If you have any
questions, please contact Steve Kaye; email: sl<aye@sehinc.com or phone: 720-540-6847.
Page 2
Town of Firestone
WCR 26 over Last Chance Ditch
Sincerely,
SHORT ELLIOTT HENDRICKSON INC.
Steve Kaye, PE (CO)
Principal/Project manager
July 17, 2024
Page 3
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estern States
Land Services, LLC
COST ESTIMATE
Acquisition
Acquisition and Relocation Specialists
505 North Denver Avenue
Loveland, CO 80537
(970) 667-7602
Metro: (303) 938-1414
Wslsrow.com
In order to provide acquisition services for up to 2 parcels that do not require appraisals; attend
meetings and prepare waiver valuations in accordance with CDOT's Uniform Act, we provide the
following estimate:
Project Manager/Agent 110 hours x $115 per hour $ 12,650.00
Clerical 45 hours x $80 per hour $ 3,600.00
Waiver Valuations 2 x $500/each $ 1,000.00
$ 17,250.00
Estimated WSLS Total $ 19,25,6.00
Additional Costs (if necessary)
Title � $750/each
CDOT Appraisal Reviews 2 x $2.500/each
Estimated Grand Total
f,
We have assumed that bolt
reports will need to be
re -ordered to be within the 4
day active window that is
required by CD01, so the
cost for title reports is
doubled.
The above estimate is for acquisition services through statutory negotiations and is based upon
current information. As with all of our work, we note that the fee estimated above is not a fixed
bid and we would only charge for the actual time and expenses incurred during the conduct of our
acquisition services. This estimate is based on our current fee schedule which will remain the same
through 2024.
Thank you and should you have any questions regarding this preliminary proposal, please contact
me at your earliest convenience.
Sincerely,
WESTERN STATES LAND SERVICES, LLC
7v� YY
Mitch Hauff
Member
RESOLUTION NO. 24-75
A RESOLUTION OF THE BOARD OF TRUSTEES OF THE TOWN OF
FIRESTONE, COLORADO APPOINTING CHARLES W. TINGLE AS
SUBSITUTE MUNICIPAL COURT JUDGE
WHEREAS, The Municipal Court Judge, Steven Jones has requested that to ensure the
efficient operation of the Court that the Board of Trustees appoint a substitute judge in the event
that he is unable to serve on a court date; and
WHEREAS Judge Stevens recommends that Charles W. Tingle be appointed to serve as
the substitute judge; and
WHEREAS the Board of Trustees upon being advised that Mr. Tingle served as, a
District Attorney in the Office of the District Attorney for the First Judicial District for thirty-
seven years rising to the second highest position to Assistant District Attorney, Special Assistant
to the United States Attorney, Colorado Supreme Court Nominating Commission Member, First
Judicial District Judicial Performance Commission Member, and is currently a substitute judge
for the Lakewood, Westminster and Broomfield Municipal Courts finds that Mr. Tingle is
qualified to serve as the substitute judge for the Firestone Municipal Court.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
TOWN OF FIRESTONE, COLORADO:
1) That Charles W. Tingle is appointed to serve at the will and pleasure of the Board of
Trustees as the Substitute Judge for the Firestone Municipal Court.
2) Mr. Tingle shall be compensated at the rate of $120.00 per hour for his services as the
Substitute Judge.
INTRODUCED, READ AND ADOPTED this 24th day of July 2024.
M
Missy Carranco, Deputy Town Clerk
APPROVED AS TO • '
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