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HomeMy WebLinkAbout23-89 Approving Subrecipient Agreement Weld County Community Development Block Grant Funds ADA Ramp Replacement Program 09-13-2023RESOLUTION NCB. 23-89 A RESOLUTION OFTHE BOARD OF TRUSTEES OF THE TOWN OF FIRESTONE, COLORADO, APPROVING A SUBRECIPIENT AGREEMENT BETWEEN THE TOWN OF FIRESTONE AND WELD COUNTY FOR USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR AN A RAMP REPLACEMENTPROG RAM WHEREAS, Weld County and theTown of l'irestone ("Town-) have entered into an Intergovernmental Cooperation Agreement, and as a qualifted urban county Weld County is entitled to receive and distribute Community Development Block Grant ("CI)BG") toads xvithin the County to conduct and administer housing and community development activities and projects, and WHEREAS, Weld C01,1111y'lias appliedt"or and received CDBG funds froin the Ultrited States GovernMent Linder Title I of the Housing and Community Development Act of 1974 as aniended (11CD Act), and WHEREAS. Weld County shall disburse HCD Act funds to the ']'own sut)ject to a Subrecipient Agreement by -which the Town will administer an Americans with Disability Act ("AI A"') Ratrip Replacement program which will replace between 18 and 24 non-contiortning At A Lamps within the Town-, and WHERt'AS the Tmvn's Board ol"FrUstees finds that such prograrn is ol'benefit to the health, safiety and welfare of the community. NOW, THEREFOR1,". 131,1JAU­S(.)l.VED BYTHE BOARD 01"TRUSTEITS OFTI IF TONN'N OF FIRESI'ONI","', C0l,,0RAD0: The Subrecipient Agreement between the Town ofFirestone; and Weld County t"or use of Weld County Community Development Block Grant HCD Act funds forati ADA Ramp Replacement Program is approved in substantially the sarne fibrai as the copy attached here -to and tnade a part of this resolution and the Mayor is authorized to execute the Subrecipient Agreement on behalf of the To'All of l'irestone. INTRODIJCleD. READ AND ADOPTED thisfe,3,1LN1 o(' 2� � L, 2023. -11 1_t ! -roN u 1'mt f0N[,,-., COLORADO Peterson, Mayor SUBRECIPIENT AGREEMENT FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS THIS AGREEMENT and between the Weld County Community Development Block Grant Program (herein called the "Grantee") and Town of Firestone (herein called the "Subrecipient"). WHEREAS, the Grantee has applied for and received funds from the United States Government under Title | of the Housing and [nrnrnumity Development Act of 1974, as amended (HCD Act), Public Law 93-383; and WHEREAS, the Grantee has established the Weld County Community Development Block Grant Program and desires to engage the Subrecipient to assist the Grantee in utilizing such funds; WHEREAS, the Grantee and 6ubrecpienthave anexecuted Cooperation Agreement; NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the parties agree as follows: SCOPE OF SERVICE A. Activities The Subrecipient will be responsible to provide the following activities): removal of architectural barriers which restrict the mobility and accessibility ofelderly and handicapped persons (describe the actk/ity(iea)) to meet the National Objective of Benefit to Low/ and Moderate -income Persons and for administering the Community Development Block Grant funds in a manner satisfactory to the Grantee consistent with any standards required as condition ofproviding these funds. Program Delivery Activity#1 The Subrecipient will hire a contractor to replace between 18 and 24 non -conforming Americans with Disabilities Act ("ADA") ramps within the Historic Firestone neighborhoods with ramps that meet the current ADA design and construction standards. The project work shall consist of: removing the existing concrete sidewalk and integrated gutter, removing the existing non -conforming ADA ramps located at the intersections, removing the existing concrete cross pans integrated with ramps/gutters located at the intersections, reconditioning of the sub8rade and subbase (aggregate base course) as needed toconstruct ADA grades, placement of concrete sidewalk and gutter' placement of ADA Ramps with detectable warning truncated domes, dowels connecting new ramp to existing sidewalks, placement of concrete cross pan located at the intersections, placement and compaction of asphalt patching, relocation of wet utilities that precludes construction of ADA compliant ramps, landscape restoration, and all work associated with constructing an ADA compliant ramp, All work tobeperformed atstreet intersections. General Administration The Town will provide general administration and monitoring of the project work performed. B. National Objectives All activities funded with CDGB funds must meet one of the CDBG program's National Objectives: benefit low- and moderate -income persons; aid in the prevention or elimination of slums or blight; or meet community development needs having a particular urgency, as defined in 24 CFR 570.208. The Subrecipient certifies that the activities performed under this Agreement will meet the National Objective of Benefit to Low and Moderate -income by improving access to public services through the removal of accessibility barriers. C. Levels of Accomplishment -- Goals and Performance Measures The levels of accomplishment may include such measures as units rehabbed, persons or households assisted, or meals served, and should also include time frames for performance. The Subrecipient agrees to provide the following levels of program services: Activity Percent of project completion Date accomplished by Activity #1 Start of construction April 1, 2024 Activity #1 35% of construction complete May 23, 2024 Activity #1 75% of construction complete July 23, 2024 Activity #1 100% of construction complete August 16, 2024 Activity #1 Project completion August 30, 2024 D. Staffing Paula Mehle, Town of Firestone, Director of Economic Development & Firestone Urban Renewal Authority, will serve as Project Manager. Nathan Hassis, P.E., Town of Firestone, Senior Civil Engineer will serve as Assistant Project Manager. Any changes in the above Personnel assigned or their general responsibilities under this project are subject to the prior approval of the Grantee. E. Performance Monitoring The Grantee will monitor the performance of the Subrecipient against goals and performance standards as stated above. Substandard performance as determined by the Grantee will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the Subrecipient within a reasonable period of time (30 days) after being notified by the Grantee, contract suspension or termination procedures will be initiated. 11. TIME OF PERFORMANCE Services ofthe Subredpientshall start omthe date cf the Notice kzProceed and end on the 30* day of August 2024. The term of this Agreement and the provisions herein shall be extended tocover any additional time period during which the Subredp|ent remains in control of CDBG funds or other CDBG assets, including program income. Ill. BUDGET Proiect Contributions: Weld County [DBGgrant Southern Firestone Urban Renewal Area Town of Firestone CIP Program Project Line -item Costs: Removal (Saw mp) 5tornlwaterProtecdon Irrigation Repair Eucavation@" SubBradeSteb|Ozation 6~ABC/Recycled Concrete Base Course 2' H&4APatchinB Vertical Concrete Curb and Gutter Concrete ADARamp Truncated Domes [oncreteF|atwork Traffic Control Amount: $41,788 5,175 4,140 5,165 12,226 13^283 18,630 15,525 46,575 2,587 27,686 7,219 Any indirect costs charged must beconsistent with the conditions nfParagraph V1U (C)(2) of this Agreement. |naddition, the Grantee may require a more detailed budget breakdown than the one contained herein, and the Subredpientshall provide such supplementary budget information in a timely fashion in the form and content prescribed by the Grantee. Any amendments to the budget must be approved in writing by both the Grantee and the 6ubredpient, IV. PAYMENT It is expressly agreed and understood that the total amount to be paid by the Grantee under this Agreement shall not exceed $1S0,000. Dcawdownsfor the payment mfeligible expenses shall be made against the line -item budgets specified in Paragraph U| herein and in accordance with performance. Expenses for general administration shall also be paid against the line -item budgets specified in Paragraph Ill and in accordance with performance. For construction activities: Draw requests can besubmitted momore frequently than atthe following points inthe work: 25%draw request when work is 35%complete; 5O%draw request when work is6D% complete; 75%draw request when work isA596complete; to reach 90% draw when work is 100% complete; remaining 10% when all lien waivers and completion reports have been submitted asrequired. Lien waivers are required before the final payment and certified payrolls are required at every stage of the draw schedule, if Davis Bacon requirements are |nforce. Payments may be contingent upon certification of the Subrecipient's financial management system in accordance with the standards specified in 2CFR 200.303. V(NOTICES Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), cornnnenja| courier, or personal delivery or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice. Communication and details concerning this agreement shall bedirected tothe following contract representatives: Grantee Elizabeth Relford (DGG Manager 1111HStreet Greeley, O38O631 970673'5836 VI. SPECIAL CONDITIONS Subrecipient Drew Peterson Mayor QSOPark Avenue Firestone, COOO5O4 303833-3I91 All projects regardless of scope, require anenvironmental review. Reviews will becompleted by the County prior to issuing a notice to proceed. If the Subrecipient desires to extend the time given for project completion, it mustnotify the Weld County CDBG Program in writing forty-five (45) days in advance unless due to unforeseen circumstances. Weld County CDBG staff may extend the time of performance of this subrecipient agreement up to 90 days without prior approval from the Weld County Board of Commissioners. Subredpient'sprogress reports will bedue quarterly April 3U",July ]111, October 31*and January detailing the progress made/activities completed with the funds being requested for reimbursement. Compliance with Section 504 of the Rehabilitation Act of 1973, HUD's implementing regulations (24 CFR Part 8), the Americans with Disabilities Act, (ADA) and its implementing regulations, (28 CFR Parts 35, 36), and the Architectural Barriers Act (ABA) and its implementing regulations (24 CFR Parts 40, 41). V11. GENERAL !LOiNDITIONS (Note: Links to the Code of Federal Regulations (CFR] may be accessed through links provided in the agreement, provided as a convenience to the Subrecipient. It is, however, the Subrecipient's responsibility to ensure the links are the most current one available) Code of Federal Regulations ITtt�rt�://tvt+r�a�v�nf�.���v, �,p��%rlie:tsori%tP=1 A. General Compliance The Subrecipient agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations concerning Community Development Block Grants (CDBG)) including subpart K of these regulations, except that (1) the Subrecipient does not assume the recipient's environmental responsibilities described in 24 CFR 570.604 and (2) the Subrecipient does not assume the recipient's responsibility for initiating the review process under the provisions of 24 CFR Part 52. The Subrecipient also agrees to comply with all other applicable Federal, state and local laws, regulations, and policies governing the funds provided under this Agreement. The Subrecipi3ent further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available. B. "Independent Contractor" Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Subrecipient shall at all times remain an "independent contractor" with respect to the services to be performed under this Agreement. The Grantee shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance, as the Subrecipient is an independent contractor. C. Hold Harmless The Subrecipient shall hold harmless, to the extent permitted by law, defend and indemnify the Grantee from any and all claims, actions, suits, charges and judgments whatsoever that arise out of the Subrecipient's performance or nonperformance of the services or subject matter called for in this Agreement. D. Workers' Compensation The Subrecipient shall provide Workers' Compensation Insurance coverage for all of its employees involved in the performance of this Agreement. E. Insurance & Bonding The Subrecipient shall carry sufficient insurance coverage to protect contract assets from loss due to theft, fraud and/or undue physical damage, and as a minimum shall purchase a blanket fidelity bond covering all employees in an amount equal to cash advances from the Grantee. The Subrecipient shall comply with the bonding and insurance requirements of 2CFR200. F. Grantee Recognition The Subrecipient shall insure recognition of the role of the Grantee in providing services through this Agreement. All activities, facilities and items utilized pursuant to this Agreement shall be prominently labeled as to funding source. In addition, the Subrecipient will include a reference to the support provided herein in all publications made possible with funds made available under this Agreement. G. Amendments The Grantee or Subrecipient may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each party, and approved by the Grantee's governing body. Such amendments shall not invalidate this Agreement, nor relieve or release the Grantee or Subrecipient from its obligations under this Agreement. The Grantee may, in its discretion, amend this Agreement to conform with Federal, state or local governmental guidelines, policies and available funding amounts, or for other reasons. if such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both Grantee and Subrecipient. H. Suspension or Termination In accordance with 2 CFR 200, the Grantee may suspend or terminate this Agreement if the Subrecipient materially fails to comply with any terms of this Agreement, which include (but are not limited to) the following: 1. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regulations, executive orders, and HUD guidelines, policies or directives as may become applicable at any time; 2. Failure, for any reason, of the Subrecipient to fulfill in a timely and proper manner its obligations under this Agreement; 3. Ineffective or improper use of funds provided under this Agreement; or 4. Submission by the Subrecipient to the Grantee reports that are incorrect or incomplete in any material respect. In accordance with 2 CFR 200, this Agreement may also be terminated for convenience by either the Grantee or the Subrecipient, in whole or in part, by setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if in the case of a partial termination, the Grantee determines that the remaining portion of the award will not accomplish the purpose for which the award was made, the Grantee may terminate the award in its entirety. VIII. ADMINISTRATIVE REQUIREMENTS A. Financial Management 1. Accounting Standards The Subrecipient agrees to comply with 2 CFR 200 and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. 2. Cost Principles The Subrecipient shall administer its program in conformance with 2 CFR Part 200 as applicable. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis. B. Documentation and Record Keeping 1. Records to be Maintained The Subrecipient shall maintain all records required by the Federal regulations specified in 24 CFR 570.506, that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to: a. Records providing a full description of each activity undertaken; b. Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG program; C. Records required to determine the eligibility of activities; d. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; e. Records documenting compliance with the fair housing and equal opportunity components of the CDBG program; €. Financial records as required by 24 CFR 570.502 and 2 CFR.200; and g. Other records necessary to document compliance with Subpart K of 24 CFR 570. 2. Retention The Subrecipient shall retain all financial records, supporting documents, statistical records, and all other records pertinent to the Agreement for a period of four (4) years. The retention period begins on the date of the submission of the Grantee's annual performance and evaluation report to HUD in which the activities assisted set forth under the Agreement are reported on for the final time. Notwithstanding the above, if there is litigation, claims, audits, negotiations or other actions that involve any of the records cited and that have started before the expiration of the four-year period, then such records must be retained until completion of the actions and resolution of all issues, or the expiration of the four-year period, whichever occurs later. 3. Client Data The Subrecipient shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available to Grantee monitors or their designees for review upon request. 4. Disclosure The Subrecipient understands that client information collected under this contract is private and the use or disclosure of such information, when not directly connected with the administration of the Grantee's or Subrecipient's responsibilities with respect to services provided under this Agreement, is prohibited unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian. 5. Close-outs The Subreeipient's obligation to the Grantee shall not end until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the Grantee), and determining the custodianship of records. Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during any period that the Subrecipient has control over CDBG funds, including program income. 6. Audits & Inspections Al|Subrecipient records with respect toany matters covered by this Agreement shall bemade available tuthe Grantee, grantor agency, and the Comptroller General of the United States or any of their authorized representatives, at any time during normal business hours, asoften asdeemed necessary, toaudit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the Subrecipient within 30 days after receipt by the SubrecipienL Failure of the Subredpient to comply with the above audit requirements will constitute a violation of this Agreement and may result in the withholding uffuture payments. The Subnecipienthereby agrees tohave anannual agency audit conducted in accordance with current Grantee policy concerning subnedp|entaudits and 2[FRIOO. C. Reporting and Payment Proc dures 1 Pro ram Income The Subredpient shall report monthly all program income (as defined mt24CFR 570.SOO(a))geneoted byactivities carried out with C00Gfunds made available under this Agreement. The use of program income by the Subrecipient shall comply with the requirements set forth at 24 CFR 570.504, By way of further limitations, the Subrecipient may use such income during the time of performance for activities permitted under this Agreement and shall reduce requests for additional funds by the amount ofany such program income balances onhand, All unexpendedprogram income shall 6ereturned tothe Grantee atthe end cfthe Agreement's term. Any interest earned wncash advances from the U.S.Treasury and from funds held ina revolving fund account is not program income and shall be remitted promptly to the Grantee. 2.Indirect Costs No indirect costs can be charged to this project. 3. Payment Procedures The Grantee will pay to the Subredpient funds available under this agreement based on information submitted by the Subredpient and Grantee policy concerning payments. Payments will be made for eligible expenses actually incurred and paid for by the Subrecipient. Requests for payment by the Subrecipient must include copies of invoices for which reimbursement is being requested' and a cupy(ies) of Subrecipient's check for payment of the invoices. Additionally, the Progress/Inspection Report should be submitted with activity progress noted for the period for which reimbursement is being requested, in addition, the Grantee reserves the right to liquidate funds available under this Agreement for costs incurred bythe Grantee onbehalf ofthe Subredpient. 4. Progress Reports The Subrecipientshall submit regular Progress Reports tothe Grantee inthe form, D. Procurement 1. Compliance The Subrecipient shall comply with the procedures delineated at 2 CFR 200.317-327 when procuring all materials, property, and/or services (including the purchase of equipment) under this agreement. It is the Subrecipient's responsibility to be familiar with the procedures for each level of procurement and to request technical assistance. The Subrecipient shall maintain inventory records of all non -expendable personal property as defined by such policy as may be procured with funds provided herein. All program assets (unexpended program income, property, equipment, etc.) shall revert to the Grantee upon termination of this Agreement. Subrecipient shall, to the greatest extent feasible, reach out through advertising, phone or email notice, or other means, and solicit bids from, Section 3 business concerns, women -owned businesses, and minority -owned businesses. 2. OMB Standards Unless specified otherwise within this agreement, the Subrecipient shall procure all materials, property, or services in accordance with the requirements of 2 CFR 200. 3. Travel The Subrecipient shall obtain written approval from the Grantee for any travel outside the metropolitan area with funds provided under this Agreement. E. Use and Reversion of Assets The use and disposition of real property and equipment under this Agreement shall be in compliance with the requirements of 2 CFR 200 and 24 CFR 570.502, 570.S03, and 570.504, as applicable, which include but are not limited to the following: 1. The Subrecipient shall transfer to the Grantee any CDBG funds on hand and any accounts receivable attributable to the use of funds under this Agreement at the time of expiration, cancellation, or termination. 2. Real property under the Subrecipient's control that was acquired or improved, in whole or in part, with funds under this Agreement in excess of $25,000 shall be used to meet one of the CDBG National Objectives pursuant to 24 CFR 570.208 until five (5) years after expiration of this Agreement [or such longer period of time as the Grantee deems appropriate]. If the Subrecipient fails to use CDBG-assisted real property in a manner that meets a CDBG National Objective for the prescribed period of time, the Subrecipient shall pay the Grantee an amount equal to the current fair market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property. Such payment shall constitute program income to the Grantee. The Subrecipient may retain real property acquired or improved under this Agreement after the expiration of the five-year period for such longer period of time as the Grantee deems appropriate]. 3. in all cases in which equipment acquired, in whole or in part, with funds under this Agreement is sold, the proceeds shall be program income (prorated to reflect the extent to which funds received under this Agreement were used to acquire the equipment). Equipment not needed by the Subrecipient for activities under this Agreement shall be (a) transferred to the Grantee for the CDBG program or (b) retained after compensating the Grantee [an amount equal to the current fair market value of the equipment less the percentage of non-CDBG funds used to acquire the equipment]. IX. RELOCATION, REAL PROPERTY ACQUISITION AND ONE -FOR -ONE HOUSING REPLACEMENT The Subrecipient agrees to comply with (a) the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (URA), and implementing regulations at 49 CFR 24 and 24 CFR 570.606(b); (b) the requirements of 24 CFR 570.606(c) governing the Residential Anti -displacement and Relocation Assistance Plan under section 104(d) of the HCD Act; and (c) the requirements in 24 CFR 570.606(d) governing optional relocation policies. [The Grantee may preempt the optional policies.] The Subrecipient shall provide relocation assistance to displaced persons as defined by 24 CFR 570.606(b)(2) that are displaced as a direct result of acquisition, rehabilitation, demolition or conversion for a CDBG-assisted project. The Subrecipient also agrees to comply with applicable Grantee ordinances, resolutions and policies concerning the displacement of persons from their residences. X. PERSONNEL & PARTICIPANT CONDITIONS A. Civil Rights 1. Compliance The Subrecipient agrees to comply with Title VI of the Civil Rights Act of 1964 as amended, Title VIP of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107 and 12086. 2. Nondiscrimination The Subrecipient agrees to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR 570.607, as revised by Executive Order 13279. The applicable non-discrimination provisions in Section 109 of the HCDA are still applicable. 3. Land Covenants This Agreement is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P. L. 88-352) and 24 CFR 570.601 and 570.602. In regard to the sale, lease, or other transfer of land acquired, cleared or improved with assistance provided under this Agreement, the Subrecipient shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination as herein defined, in the sale, lease or rental, or in the use or occupancy of such land, or in any improvements erected or to be erected thereon, providing that the Grantee and the United States are beneficiaries of and entitled to enforce such covenants. The Subrecipient, in undertaking its obligation to carry out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant, and will not itself so discriminate. 4. Section 504 The Subrecipient agrees to comply with all Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), which prohibits discrimination against the individuals with disabilities or handicaps in any Federally assisted program. The Grantee shall provide the Subrecipient with any guidelines necessary for compliance with that portion of the regulations in force during the term of this Agreement. B. Affirmative Action 1. Approved Plan The Subrecipient agrees that it shall be committed to carry out pursuant to the Grantee's specifications an Affirmative Action Program in keeping with the principles as provided in President's Executive Order 11246 of September 24, 1966. The Grantee shall provide Affirmative Action guidelines to the Subrecipient to assist in the formulation of such program. The Subrecipient shall submit a plan for an Affirmative Action Program for approval prior to the award of funds. 2. Women- and Minority -Owned Businesses (WIMBE) The Subrecipient will use its best efforts to afford small businesses, minority business enterprises, and women's business enterprises the maximum practicable opportunity to participate in the performance of this Agreement. As used in this Agreement, the terms "small business" means a business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended (15 U.S.C. 632), and "minority and women's business enterprise" means a business at least fifty-one (51) percent owned and controlled by minority group members or women. For the purpose of this definition, "minority group members" are Afro- Americans, Spanish- speaking, Spanish surnamed or Spanish -heritage Americans, Asian- Americans, and American Indians. The Subrecipient may rely on written representations by businesses regarding their status as minority and female business enterprises in lieu mfanindependent investigation, 3. Access to Records The Subrecipient shall furnish and cause each of its own subredpients or subcontractors tofurnish all information and reports required hereunder and will permit access to its books, records and accounts by the Grantee, HUD or its agent, or nther authorized Federal officials for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein. 4. Notifications The 6ubrecpient will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or worker's representative of the Subrecipient's commitments hereunder, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 5. Equal Employment Opportunity and Affirmative Action (EEO/AA) Statement The Subrecipient will, in all solicitations or advertisements for employees placed by oronbehalf of the Subrecipient state that it is an Equal Opportunity or Affirmative Action employer. 6. Subcontract Provisions The Subnecipient will include the provisions of Paragraphs X�Civil Rights, and B, Affirmative Action, in every subcontract or purchase order, specifically or by reference, so that such provisions will be binding upon each of its own subrecipients or subcontractors. C. Employment Restrictions Prohibited Activity The Subredpient is prohibited from using funds provided herein or personnel employed in the administration of the program for: political activities; inherently religious activities; lobbying; political patronage; and nepotism activities. I Labor Standards TheSubrmcipiert agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis -Bacon Act as amended, the provisions of Contract Work Hours and Safety Standards Act (40 U.S.C. 327 etse4) and all other applicable Federal, state and local laws and regulations pertaining to labor standards insofar as those acts apply to the performance of this Agreement. The Subrecipient agrees to comply with the Copeland Anti- Kick Back Act (18 U.S.C. 874 et seq.) and its implementing regulations of the U.S. Department of Labor at 29 CFR 5. The Subrecipient shall maintain documentation that demonstrates compliance with hour and wage requirements of this part. Such documentation shall be made available to the Grantee for review upon request. The Subrecipient agrees that, except with respect to the rehabilitation or construction of residential property containing less than eight (8) units, all contractors engaged under contracts in excess of $2,000.00 for construction, renovation or repair work financed in whole or in part with assistance provided under this contract, shall comply with Federal requirements adopted by the Grantee pertaining to such contracts and with the applicable requirements of the regulations of the Department of Labor, under 29 CFR 1, 3, 5 and 7 governing the payment of wages and ratio of apprentices and trainees to journey workers; provided that, if wage rates higher than those required under the regulations are imposed by state or local law, nothing hereunder is intended to relieve the Subrecipient of its obligation, if any, to require payment of the higher wage. The Subrecipient shall cause or require to be inserted in full, in all such contracts subject to such regulations, provisions meeting the requirements of this paragraph. 3. "Section 3" Clause a. Compliance Compliance with the provisions of Section 3 of the HUD Act of 1968, as amended, and as implemented by the regulations set forth in 24 CFR 75, and all applicable rules and orders issued hereunder prior to the execution of this Agreement, shall be a condition of the Federal financial assistance provided under this contract and binding upon the Grantee, the Subrecipient and any of the Subrecipient's subrecipients and subcontractors. Failure to fulfill these requirements shall subject the Grantee, the Subrecipient and any of the Subrecipient's subrecipients and subcontractors, their successors and assigns, to those sanctions specified by the Agreement through which Federal assistance is provided. The Subrecipient certifies and agrees that no contractual or other disability exists that would prevent compliance with these requirements. The Subrecipient further agrees to comply with these "Section 3" requirements and to include the following language in all subcontracts executed under this Agreement: "The work to be performed under this Agreement is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701). Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to low - and very low-income residents of the project area, and that contracts for work in connection with the project be awarded to business concerns that provide economic opportunities for low- and very low-income persons residing in the metropolitan area in which the project is located." The Subrecipient further agrees to ensure that opportunities for training and employment arising in connection with a housing rehabilitation (including reduction and abatement of lead -based paint hazards), housing construction, or other public construction project are given to low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to low- and very low-income persons within the service area of the project or the neighborhood in which the project is located, and to low- and very low- income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead -based paint hazards), housing construction, or other public construction project to business concerns that provide economic opportunities for low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to business concerns that provide economic opportunities to low- and very low-income residents within the service area or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs. The Subrecipient certifies and agrees that no contractual or other legal incapacity exists that would prevent compliance with these requirements. b. Notifications The Subrecipient agrees to send to each labor organization or representative of workers with which it has a collective bargaining agreement or other contract or understanding, if any, a notice advising said labor organization or worker's representative of its commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. c. Subcontracts The Subrecipient will include this Section 3 clause in every subcontract and will take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the grantor agency. The Subrecipient will not subcontract with any entity where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR Part 75 and will not let any subcontract unless the entity has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. D. Conduct 1. Assignability The Subrecipient shall not assign or transfer any interest in this Agreement without the prior written consent of the Grantee thereto; provided, however, that claims for money due or to become due to the Subrecipient from the Grantee under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to the Grantee. 2. Subcontracts a. Approvals The Subrecipient shall not enter into any subcontracts with any agency or individual in the performance of this Agreement without the written consent of the Grantee prior to the execution of such agreement. b. Monitoring The Subrecipient will monitor all subcontracted services on a regular basis to assure contract compliance. Results of monitoring efforts shall be summarized in written reports and supported with documented evidence of follow-up actions taken to correct areas of noncompliance. c. Content The Subrecipient shall cause all of the provisions of this Agreement in its entirety to be included in and made a part of any subcontract executed in the performance of this Agreement. d. Selection Process The Subrecipient shall undertake to ensure that all subcontracts let in the performance of this Agreement shall be awarded on a fair and open competition basis in accordance with applicable procurement requirements. Executed copies of all subcontracts shall be forwarded to the Grantee along with documentation concerning the selection process. 3. Hatch Act The Subrecipient agrees that no funds provided, nor personnel employed under this Agreement, shall beinany way ortuany extent engaged inthe conduct ofpolitical activities inviolation ofChapter 1SofTitle Vofthe U.S.C. 4. Conflict of Interest The 5ubrecpientagrees toabide bythe provisions of J[FR3003I7'3Z7and 24 CFR 570.611, which include (but are not limited to) the following: a The Subrecipientshall maintain awritten code or standards of conduct that shall govern the performance of its officers, employees or agents engaged inthe award and administration o(contracts supported by Federal funds, b No employee, officer or agent of the Subrecipient shall participate {nthe selection, or in the award, oradministration of, a contract supported byFederal funds Jaconflict ofinterest, real orapparent, would beinvolved. c No covered persons who exercise or have exercised any functions orresponsibilities with respect tn[DBG-assisted activities, or who are in apos|tion to participate in a decision -making process or gain inside information with regard bzsuch activities, may obtain a financial interest in any contract, or have a financial interest in any contract, subcontract, oragreement with respect tothe [DBG' assisted activity, or with respect tnthe proceeds from the [D8G- assisted act|vity, either for themselves or those with whom they have business orimmediate family ties, during their tenure orfor a period of one (1) year thereafter. For purposes of this paragraph, a"covered person" includes any person who is an employee, agent, consultant, officer, or elected or appointed official of the Grantee, the Subrecipient'orany designated public agency. S. Lobbying The Subrecpien1hereby certifies that: a. NoFederal appropriated funds have been paid o/will bepaid, byor on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, enofficer oremployee ofCongress, o,anemployee ofa Member ofCongress inconnection with the awarding ofany Federal contract, the making ofany Federal grant, the making ofany Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, ormodification of any Federal contract, grant, loan, orcooperative agreement; b. if any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and C. It will require that the language of paragraph (d) of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly: d. Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S.C. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 6. Copyright If this Agreement results in any copyrightable material or inventions, the Grantee and/or grantor agency reserves the right to royalty -free, non-exclusive and irrevocable license to reproduce, publish or otherwise use and to authorize others to use, the work or materials for governmental purposes. 7. Religious Activities The Subrecipient agrees that funds provided under this Agreement will not be utilized for inherently religious activities prohibited by 24 CFR 570.200(j), such as worship, religious instruction, or proselytization. Xi. ENVIRONMENTAL CONDITIONS A. Air and Water The Subrecipient agrees to comply with the following requirements insofar as they apply to the performance of this Agreement: • Clean Air Act, 42 U.S.C., 7401, et seq. Federal Water Pollution Control Act, asamended, 3]U.S/[,I2S1.etseg'os amended' 1318 relating to inspection, monitoring, entry, reports, and information, aswell asother requirements specified insaid Section 114and Section 3OQ,and all regulations and guidelines issued thereunder; Environmental Protection Agency (EPA) regulations pursuant to 40 [FR 50' as amended. B, Flood Disaster Protection In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U'S'C� 4001),the 3ubredpient shall assure that for activities located in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards, flood insurance under the National Flood insurance Pnz8rann is obtained and maintained as a condition of financial assistance for acquisition or construction purposes (including C. Lead -Based Paint The Subrecipient agrees that any construction or rehabilitation of residential structures with assistance provided under this Agreement shall be subject to HUD Lead -Based Paint ReQu|ati,unsatZ4 [FR 570.508, and 24CFR 35, Subpart B. Such na8u|aduns pertain to all [DQG'asaisted housing and require that all owners, prospective owners, and tenants of properties constructed prior to 1978 be properly notified that such properties may include lead -based paint. Such notification shall point out the hazards of lead -based paint and explain the symptoms, treatment and precautions that should be taken when dealing with lead - based paint poisoning and the advisability and availability nfblood lead level screening for children under seven. The notice should also point out that if lead -based paint is found on the property, abatement measures may be undertaken. The regulations further require that, depending on the amount of Federal funds applied to m property, paint testing, risk assessment, treatment and/or abatement may beconducted. D. Historic Preservation The Subrecipient agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.[. 470) and the procedures set forth in 36 CFR 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as they appfyto the performance of this agreement. In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included onaFederal, state, o/local historic property list. ifany provision ofthis Agreement isheld invalid, the remainder ofthe Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force XU|. SECTION HEADINGS AND SUBHEADING The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement. XIV. WAIVER The Grantee's failure to act with respect toabreach by the Subrecipient does not waive its right to act with respect to subsequent orsimilar breaches. The failure of the Grantee to exercise or enforce any right or provision shall not constitute a umimsr of such right or This agreement constitutes the entire Agreement between the Grantee and the Subrecipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the Grantee and the Subrecipient with respect to this Agreement. IN WITNESS WHEREOF, County and Municipality have duly executed this Agreement, which shall become effective as of the latest date written below. Khst/KBashor,CIVIC, Town ATTEST We TOWN OF FIRESTONE, COLORADO Drew Alan Peterson, Mayor BOARD OfCOUNTY COMMISSIONERS WELD COUNTY, COLORADO VUL- KNkeFreeman, Chair OCT1 N ���� ��^ � " �v��