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Home My WebLink About22-63 Engineering Services Agreement Amendment McGrane Water Engineering LLC. 5-11-2022RESOLUTION N0.22-63 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE TOWN OF FIRESTONE COLORADO APPROVING THE THIRD AMENDMENT TO THE ENGINEERING SERVICES AGREEMENT BETWEEN THE TOWN OF FIRESTONE AND McGRANE WATER ENGINEERING LLC. WHEREAS, on January 89 20205 the Town of Firestone ("Town") entered into an Engineering Services Agreement with McGrane Water Engineering, LLC, for the Gould Horizontal Well Project's ("Project") final design and constriction engineering duties ("Agreement" ); and WHEREAS, the Project is now known as the Firestone Alluvial Supply Treatment ("FAST"); and WHEREAS, the Agreement was fast amended as a change in the physical characteristics of the alluvium provided the opportunity to develop a more efficient ground water delivery system which resulted in the constriction of three additional vertical wells, reduction in the size of the original horizontal well and eliminated the need for the planned construction of the second phase of the horizontal well; and WHEREAS, the Agreement was amended a second time as an opporhmity arose to expand the physical capacity of the Project's recharge trench and modify the horizontal well installation technique which would increase the function of the well; and WHEREAS, the parties have now encoiuntered unanticipated timing, supply chain and staffing issues which requires that the Scope of Work be amended to change the method of construction delivery and eliminate work not deemed critical to the Project. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FIRESTONE, COLORADO: The Third Amendment to the Agreement between the Town of Firestone and McGrane Water Engineering, LLC, for Engineering Services, is approved in substantially the same form as the copy attached hereto and made a part of this resolution and the Mayor is authorized to execute the Third Amendment on behalf of the Town. INTRODUCED, READ AN =� � this �ay of got • % 0 OWN OF FIRESTONE, COLORADO '• �Q 4 •�� 10 �•� `GO eo u - A TEST: _ J sJ a Koenig, Clerk Alan Peterson, Mayor �vitliam r. t�ayaslu, 1 own �.ttorrrey TMLK AMENDMENT TO AN AGREEMENT BY AND BETWEEN THE TOWN OF FIRESTONE AND McGRANE WATER ENGINEERING, LLC FOR ENGINEERING SERVICES made and entered into effective as of the UM day of , 2022, by and between the TOWN OF FIRESTONE, a Colorado municipal corporatioY hereinafter referred to as the "Town", and McGrane Water Engineering, LLC, a Colorado limited liability company, hereinafter referred to as the "Consultant" with reference to that certain Engineering Services Agreement between the Town and Consultant approved with Resolution 20-05 and executed by the Town on January 8, 2020, with First Amendment approved with Resolution 20-78 and executed by the Town on August 12, 2020, and with Second Amendment approved with Resolution 21-77 and executed by the Town on June 23, 2021, hereinafter referred to as the "Original Agreement." WHEREAS, during the course of the fmal design stage of the project, for the Horizontal Well Pump Station, several unanticipated issues arose that were beyond the reasonable control or expectation of Consultant, and, WHEREAS, during the final design stage it was determined that it would be advantageous to prepare separate bidding documents for the FAST Pipeline and for the FAST Horizontal Pump Station, and, WHEREAS, it has been determined that some of the original Scope of Services are not needed or can be reduced and still effectively complete the project, and, WHEREAS, the Parties believe it to be in the best interest to further amend the Original Agreement as set forth herein. NOW, THEREFORE, for good and valuable consideration, the Parties agree as follows: 1. Section 2.1 of the Original Agreement is hereby amended to increase the not -to - exceed compensation amount to a new total of $767,000.00. 2. Exhibit A of the Original Agreement is hereby further amended to include the attached Exhibit A3 -Additional Scope of Services, that details the additional design effort, the revised construction phase services to be provided, and allows for third part certification of the meters on the three Vertical Wells for the State Engineer's office. 3. The Original Agreement, as herein fiuther amended by this Third Amendment, is hereby ratified and confirmed and remains in full force and effect in accordance with its terms. 1 IN WITNESS WHEREOF, the Parties have executed this Third Amendment to Engineering Services Agreement effective�,q the day and year first above set forth. TOWN OF FIRESTONE, a Colorado Municipal Corp Ro mF 80 00 Q- By: �TY..c�a ttest: Of Drew Alan Peterson, Mayor CONSL1LTAi�1T: McGRANE WATER ENGINEERING, LLC a Colorado limited liability company, Dennis �� ,..d..0 ... McGrane, P.E., _e $y:u� u. Print Name: Dennis McGrane Title: President Attest: Print Name: David Lindsay Title: Civil Engineer 2 Exhibit A3 — Additional Scone of Services [See FolloFving 4 Pages] 3 McGrane Water Engineering, llc 1669 Apple Valley Rd. ,Lyons, CO 80540 •Office: (303)523-5933, Cell: (303) 917-1247 E-Mail: dennis(a1mcgranewater.com Website: www.mcgranewaterengineering_com April 14, 2022 Mr. David Lindsay, President olorado Civil Group C 5110 Granite St. Suite 200 Loveland, CO 80538 Via email at: dlindsay(rc ,ccginc.com RE: Contract Amendment No. 3 Request —Firestone FAST Wellfield Engineering Dear Mr. Lindsay: McGrane Water Engineering, LLC (MWE) requests Contract Amendment No. 3 (CA-3) for engineering services necessary to complete the FAST pipeline, pump station and pump procurement phases totaling $53,000. The net additional request includes: i) removing two tasks from the scope of work that were not required; ii) adding budget to tasks that were under-fi nded; and iii) conducting additional unforeseen tasks. Work Not Conducted We deleted the following tasks from the project. • Task 3.2 — CDPHE Review (-$13,000); and • Task 4.6 — Pipeline Construction Observation (-95000). The total work subtracted from the project budget is-$22,000. iJnforeseen Work Unforeseen work includes: • Unanticipated additional costs associated with replacing the prunary design engineer (Wernk) with Stantec a larger, less efficient engineering company. This included getting Stantec up to speed, and then preparing a separate pipeline bid package that allowed the water treatment plant contractor (IWS) to conduct the work under a change order. • Assisting CCG to source PVC pipe as a result of supply chain issues; and • Hiring a structural engineer (SRMC) to prepare a building design for a frame structure instead of the originally envisioned prennanufactured frame building. AWE Contract Amendment CA-3 Request Page 2 We believe the combined effect of these activities was to increase the cost of Task 3.4— Design Pwilp Station and Pipeline by $30,000, and Task 3.7—Project Mclnc/gellientActivities by $10,000. The total cost of unforeseen work was $40,000. Additional and Future Work Additional unforeseen work since our last change order (CA-2) in July, 2020 includes: Task: 3.12 —Preparing aseparate prrn/p station bicl and Construction De.Slgll Sl/pp01't This includes additional electrical design and design review of the pump station project conducted by MWE subcontractors, Acuity and Stantec (engineers on record). During constriction, Stantec and Acuity will need to be available to: • Answer questions about the specifications; • Review submittals; and • Document pump startup and testing. We estimate the total cost will be approximately $20,000. Task: 4.11 Pump Procurement and Flo1v Meter Certifrcatiolls CCG requested that we prepare a pump procurement specification for the Town's preferred pump provider (Cogent). The pumps were resized several times which required several reviews. This involved coordinating with Cogent and Timberline Electric to separate the controls portion of the project from the pump station bid. We also arranged for Colorado Water Well to conduct four flow meter certifications totaling S2,500 that will be paid by MWE and reimbursed by the Town. The total of additional and future work is $3.5,000. Task _5.0 Pump Installation and Start-up Report There was originally $255000 budgeted for the pump installation and startup report that would serve to document project constriction and testing. CA-3 would ensure adequate budget to complete the task. Table 1 shows all additional costs by tasks. Non -highlighted items were in the original scope of work. Green highlighted items were budgeted in CA -No. 1. Orange highlighted tasks were included in CA -No. 2. Pink highlighted items are included in CA-No.3. The total net CA-3 request is $539000 ($40k + $35k - $22k). This would increase the engineering budget to $767,000. McGrane Water Engineering, LLC 1669 Apple Valley Rd. •Lyons, CO 80540 •Phone: (303) 917-1247 E-Mail: denuis c�incgrane�rater.coni Web: ttp://«�vw.mcgranewatereinguneeriug.coin MWE Contract Amendment CA-3 Request Schedule The contract completion date was March 2022. However, we now expect the project to be completed by December, 2022 which will allow time to prepare the project completion report after construction. We request CA-3 include this extension. Consh•uction Observation and Management of FAST Projects by CCG At the request of CCG (email dated 4/11/22) MWE design subcontractors, Acuity and Stantec will need to be available during construction to review submittals and make design corrections, etc. CCG will be responsible for "day-to-day inspection/observation of the FAST pipeline, pump station and pump procurement and installation and take care of processing pay applications and change orders." Project Cash Flow We anticipate the $53,000 requested will be spent for the tasks described above as shown in the table below. Month Activity Cost $ April Costs on Hold and Flow Meter Certification $ 151000 May - October Design Support and Flow Meter Certification $ 15,000 October -December Pump Startup O&M $ 23,000 Total $ 53,000 If you have any questions, please give me a call. Sincerely, nICGRANE WATER ENGLNEERINTG, LLC. Dennis McGrane, P.E., C.P.G. McGrane Water Engineering, LLC 1669 Apple Valley Rd. •Lyons, CO 80540 •Phone: (303) 917-1247 E-vlail: deunis�mcgrane�vater.com Web: ttp://«r<v�v.mcgranewaterengiueering.coin MWE Contract Amendment CA-3 eguest Table 1- Engineering Budget Summary and CA-3 Request (4/14/2022) Task Task Description Engineer[ g Team 1 Budgeted Completed Bugeted Work Remaining Budgeted Work Contract Amendment No, 3 Request 1,0 - Planning 1.1 PrelinninarvDesi n cos lete 520.000 $20000 SO 1.2 lContracting 53.000 S3.000 SO Task 1 Subtotal S232000 S23,000 SO s0 2.0- Research, Modeling and Geotech 2.1 ResearchDeslgnOptions S232000 5231000 SO - 2.2 Computer Modeling Scenarios S29,000 S292000 SO - 2.3 Evaluate Dewatering Options S12,000 S12,000 SO 2.4 GeotechDrillingand Surveying 57700 S77,000 SO Task 2 Subtotal S141,000 S141,000 SO so 3.0 - Design 3.1 Final Horizontal Well Design S93000 59,000 SO - 3.2 CDPHE.SvstetnDesign Review S132000 SO SO -$13,000 3.3 DesiElPww Vault S592000 S59,000 SO 3-4 Design Putup Station and Pipeline S292000 529,000 SO S302000 3.5 Electrical Eng and United Power 516,000 S161000 SO 3.6 Prepare Contractor Bid Package 534,000 S343000 s0 3.7 Project Management Activities 521,000 S212000 s0 S10,000 3.8 3 Wells - Design, Bid and Modeling S15:000 S152000 SO 3.9 3 Pumps - Design and Bid S152000 S152000 SO 3.10 IDesign Evaluate Modeling Operation Scenarios for H-well Pump S15,000 S15,000 SO 3.11 Additional Spec for Pipeline and Pump Station S40,000 540,000 SO 3 12 Additional Spec for Pump Station and Construction Design Support SO s0 SO 5201000 Task 3 Subtotal S2661000 S2539000 SO S471000 4,0 - Construction and Testing 4.1 Contracting and Mobilization S3,000 53,000 SO - 4.1a 3 Well Engineer Observation and Construction 515,000 515,000 s0 - 4.Ib 3 Pump Engineer Observation and Construction 55,000 S5,000 SO 4.2 ConstructionDewatering 5201000 520,000 SO 43 H-well and Vault Cons. Admin. 565,000 S652000 SO 4.4 ILoiv Flow Test (Formerly "recovery and recharge test") S29,000 S292000 SO 4.5 Final Pump Design S13,000 513,000 SO 4.6 Pipeline Construction S9,000 SO SO -$91000 4.6a Additional Pipeline for Wells to \N'TP SO.00 $0.00 $0,00 4.6b 3 NV ell niter pits 510,000 S 10,000 SO - 4.7 Pump House Construction 55,000 s0 552000 4.8 ProjectMzmaizennentActivities S503000 S502000 s0 4.9 Hicall Flow Test S153000 S15,000 SO 4.10 Monitoring and Modeling Basefloiv Seasonality 520,000 520,000 SO 4.11 Pump Procurement and Flow Meter Certifications 515,000 Task 4 Subtotal S259.000 S5.000 S6 000 5.0 - PumpInstallation and Start-u Report nono 5.1 Pun Installation and Startup55.00055.000 5.2 Testing Re ort and O&M Manual 520.000520.000 Task 5 Subtotal S252000 S252000 Total S714,000 S662,000 S30,000 S53,000 Contract Amendment \o. 3: S53 000 Revised Engineeering Budget = S767 000 McGraue W:lter Eugiueel•iug, LLC 1669 Apple Valley Rd. • Lyons, CO 80540 •Phone: (303) 9174247 E-vlail: deiulis@mcgl'ane�vater.com �Veb: ttp://��.n1cg,1'ane«atereugineeriug.conl Page 4