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HomeMy WebLinkAbout 16-08 Concerning the Goals, Membership and Responsibilities of the CCRESOLUTION NO. 0o t� A RESOLUTION CONCERNING THE MEMBERSHIP, GOALS AND RESPONSIBILITIES OF THE TOWN OF FIRESTONE CULTURAL COMMITTEE WHEREAS, by Resolution 11-40, the Board of Trustees established the Town of Firestone Cultural Committee as an advisory committee of the Board of Trustees in accordance with Section 2.04.130 of the Firestone Municipal Code, and set forth certain provisions regarding the membership, goals and responsibilities of the Committee; and WHEREAS, by Resolution Nos. 12-07 and 12-10, the Board of Trustees increased the number of members of the Committee; and WHEREAS, the Board of Trustees by this Resolution desires to set the membership of the Committee at not more than nine members and restate in a single resolution the provisions for the membership, goals and responsibilities of the Committee; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FIRESTONE, COLORADO, Section 1. The Town of Firestone Cultural Committee (the "Committee") was established by the Board of Trustees effective December 14, 2011. The Committee shall be an advisory committee of the Board of Trustees. The Committee shall consist of not more than nine members, as follows: two members of the Board of Trustees and up to seven residents of the Town. Members shall be appointed at a public meeting by the presiding officer unless otherwise ordered by a majority vote of the Board, and in that case the appointment shall be by ballot. Section 2. The following rules shall apply to the Committee: A. uor2im: Five members of the Committee shall constitute a quorum. A majority of the quorum is required to act on any matter before the Committee, but in the absence of a quorum, a lesser number may adjourn any meeting to a later time and date. B. Term: Members of the Committee shall be appointed to two-year terms, which terms shall commence on the fourth Wednesday of April of each even numbered year and shall expire on the fourth Wednesday of April two years later, subject to the requirement that a Trustee member's service shall be concurrent with his or her service as Trustee. Members of the Committee may be reappointed without any limit on the total number of terms served. C. Vacancies/Removal: Avacancy in membership of the Committee shall be filled by appointment at a public meeting by the presiding officer unless otherwise ordered by a majority vote of the Board, in which case the appointment shall be by ballot. The term of any person appointed to the Committee to fill a vacancy left by a vacating Committee member shall expire on the expiration date of the term of the vacating Committee member. Members of the Committee may be removed from the Committee for any reason by an affirmative vote of a majority of the entire Board of Trustees. 1 D. Meetings: The Committee shall meet at least once each calendar quarter unless there is no business for the Committee to consider. Regular meeting times and locations shall be determined at the first Committee meeting of each calendar year. Meetings of the Committee shall be subject to the Colorado Open Meetings Law. Staff to the Committee shall keep an accurate summary or minutes of all Committee meetings, which shall be open for inspection in accordance with the Colorado Open Records Act. Section 3. The Committee shall serve in an advisory capacity to the Board of Trustees on matters of interest to the Town and Town Board concerning arts, cultural and civic activities, events and similar matters of interest. The Committee's goals and responsibilities include, but are not limited to the following: A. Serve as an advisory group to the Town Board on cultural arts matters; Be Recommend methods for maintaining and increasing artistic and cultural resources as well as the level of awareness of arts, cultural and civic events; C. Provide advice and recommendations to the Town Board with respect to the planning and conduct of the Town's annual special events; D. Serve as a forum and sounding board for discussion and development of the Town's policies concerning and interests in cultural matters and the advancement of artistic, cultural and civic activities in the Town; E. Stimulate and encourage private and public study, planning, presentation and participation in artistic, cultural and civic activities and events; F. Serve as a coordinating body to whom art organizations, artists and anyone interested in the advancement of arts, culture and civic activities in the Town can come for information or assistance; G. Encourage and promote programs for the enrichment of culture in the Town; H. Coordinate and strengthen existing organizations in the field of arts and culture and develop cooperation with other local, regional and state groups and organizations; I. Explore and recommend to the Town Board ways and methods of obtaining private, local, state and federal funds to promote arts and culture in the Town; J. Gather information, conduct surveys and undertake similar activities in view of advising the Town Board on matters respecting cultural development for the Town; K. Study, review and make recommendations to the Town Board regarding potential artistic, cultural and civic facilities and assets for the Town; L. Make an annual report to Town Board covering its activities for the year and the scope of its planned activities for the forthcoming year; and M. Working with assigned staff, encourage and support contributions and grants from individuals, groups and others for the benefit of the Town's artistic, cultural and civic programs, and provide recommendations to the Town Board on the use of contributions and fiinds for such programs. Section 4. The Committee shall have the power to adopt bylaws, rules, policies and procedures for the conduct of its activities, which shall be consistent with the provisions of the Firestone Municipal Code, resolutions and other applicable law. The Committee shall have the power to determine and appoint its own officers, to include a chairperson and vice chairperson. Section 5. The provisions of this resolution regarding membership, goals and responsibilities of the Committee shall supersede and replace any resolutions previously adopted by the Board of Trustees for the same purpose. INTRODUCED, READ, and ADOPTED this t"day of �19 2ti , 2016. TOWN OF FIRESTONE, COLORADO TpO1 Paul Sorensen, Mayor ST: 8m a. f ftev Larissa Mecima, Town Clerk 3